Finance & Grants Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Ensure precise bookkeeping records for a nonprofit organization.

• Manage accounts payable, accounts receivable, reimbursements, expense report oversight, and regular reconciliations.

• Maintain files for vendors, grants, receipts, contracts, invoices, payroll-related documents, and compliance materials.

• Code transactions related to revenue and expenses.

• Assist in monthly and year-end closing processes by preparing necessary documentation, reconciling accounts, organizing supporting materials, and contributing to the maintenance of audit-ready records.

• Generate and support the timely and accurate preparation of financial reports.

• Aid in grant administration from pre-award to closeout.

• Interact with prospective grantees, evaluate applications, gather compliance documentation, monitor reporting deadlines, review reports, and ensure compliance from grantees.

• Collaborate with program, development, and operations teams regarding grant-related financial data and budget requirements.

• Assist in the management of both restricted and unrestricted funds.

• Document finance and grants processes, identify areas for improvement, and suggest enhancements.

• Ensure compliance with nonprofit accounting standards, internal controls, grant obligations, organizational policies, and relevant federal, state, and local regulations.

• Work in partnership with finance leadership and external accounting associates.

⛳️ Requirements

• Proven experience in finance.

• Background in nonprofit bookkeeping, accounting operations, or financial administration.

• Familiarity with Sage Intacct, BILL AP/AR, Bill Spend & Expense, Notion, and Slack.

• Preferably experienced in grant reporting and funder compliance, including federal, state, foundation, and restricted grant reporting.

• Experience with nonprofit audits, Form 990 preparation, and fiscal year-end closures.

• Knowledge of nonprofit-specific accounting principles, including fund-based accounting, grant budgets, expense coding, and audit documentation.

• Understanding of double-entry bookkeeping, debits, credits, and basic cash or accrual accounting methods.

• Competent in utilizing accounting systems, spreadsheets, shared files, and financial documentation.

• Preferably experienced in collaborating with outsourced accounting partners, auditors, payroll providers, and/or finance consultants.

• Strong organizational abilities with a track record of managing recurring deadlines.

• Excellent attention to detail.

• Effective written and verbal communication skills.

• Ability to manage confidential financial and personnel information with care.

• Strong commitment to accuracy, accountability, and collaborative problem-solving.

• Must reside within the United States.

• Availability during standard business hours, 9:00 AM–5:00 PM local time, Monday through Friday.

🏝️ Benefits

• Health insurance/FSA/HRA/Vision/Dental/Life/AD&D coverage for employees and their dependents.

• Flexible Time Off policy.

• 16 Paid Holidays each year.

• Commitment to fostering a culture that values work-life integration.

• Provision of a suitable workspace equipped with secure internet and reliable phone reception.