Finance and Accounting Administrator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the monthly invoicing process and verify the accuracy of invoices prior to distribution.

• Manage accounts receivable, which includes account statements, credit notes, aging reports, and follow-ups on collections.

• Independently address customer inquiries, such as providing copies of invoices, statements, payment confirmations, and updates to account or contact information.

• Submit invoices through customer procurement systems and track the responses received.

• Handle accounts payable tasks, including processing supplier invoices, receipts, and expense documentation.

• Assist with month-end closing activities by conducting postings, uploads, completeness checks, accruals, and reconciliations.

• Compile inputs for monthly reports and variance analyses, highlighting any discrepancies.

• Maintain records for subscriptions, customers, and suppliers.

• Document workflows to ensure processes are repeatable.

• Provide updates on progress and participate in weekly review meetings with the Finance and Operations Manager.

• Take on various ad-hoc analyses, corrections, and requests as needed.

• Serve as the secondary finance team member, with an increasing role in closing and reporting tasks.

⛳️ Requirements

• Bachelor’s Degree in Accountancy, Management Accounting, or Financial Management.

• 3 to 5 years of experience in accounts receivable and accounts payable, or in general accounting encompassing both areas.

• Hands-on experience in the receivables process, including invoicing, statements of account, credit notes, collections, and AR aging.

• Practical knowledge of payables, including supplier invoices, expense documentation, and vendor inquiries.

• Familiarity with month-end closing and management reporting, covering aspects such as P&L, cash flow, and budget variances.

• Proficient in reconciling two sets of figures, identifying discrepancies, and providing explanations.

• Excellent written communication skills in English, particularly for direct correspondence with customers.

• Comfortable in requesting payments from customers in a polite manner without needing prompts.

• Position is based in the Philippines.

• Availability to overlap with EU time zones for at least 4 hours each day.

🏝️ Benefits

• Paid annual leave.

• Observance of Philippine regular holidays.

• Provision of a laptop for work purposes.

• Opportunity for conversion from a contractor agreement to local employment following the initial 3 months.