Federal Acquisition Support Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist the Government program team with contract management for federal contracts and task orders supporting VA LGY Product Line initiatives.

• Oversee the development of contract documentation throughout the acquisition lifecycle, from the creation of requirements to the submission of compliant procurement packages.

• Track monthly contract deliverables and manage their review, disposition, and approval by Government authorities.

• Ensure deliverables meet contractual obligations, schedules, quality standards, and program goals.

• Act as the primary resource for contract management for the COR team.

• Provide contract interpretation and guidance to internal teams, contractors, and Government stakeholders.

• Lead regular contract status meetings with VA leadership, program managers, CORs, COs, budget personnel, and contractor staff.

• Serve as the liaison between the IT contractor and Government stakeholders.

• Monitor contract funding across Contract Line Item Numbers (CLINs) and aid in budgeting, execution, and funding-related contract actions.

• Maintain contract documentation, acquisition records, action items, status reports, meeting minutes, and milestone tracking.

• Manage processes specific to contracts for initiating, planning, and executing mission-specific tasks, including optional-task activities.

• Utilize Jira, Microsoft SharePoint, and other project management tools to oversee activities, workflows, deliverables, documentation, and issue resolution.

• Collaborate with program management, budget/finance, procurement, technical teams, and contractor personnel to facilitate contract actions and meet deadlines.

• Identify contract risks, performance issues, funding challenges, and process gaps, while recommending mitigation and resolution strategies.

• Assist with contract modifications, invoice review and approval tracking, vendor coordination, performance assessments, and compliance reporting.

• Draft, edit, review, and coordinate PWS sections, in-scope determinations/memoranda, J&As, and other relevant acquisition documents.

• Support budget personnel in the creation and review of Independent Government Cost Estimates (IGCEs).

• Convert program and technical requirements into contract-related documentation and procurement-ready acquisition materials.

• Offer advisory and technical support to CORs and PMO leadership.

• Facilitate communication among stakeholders and foster consensus across program, acquisition, budget, technical, and contractor teams.

• Assist stakeholders in adhering to the FAR, VAAR, agency policies, and contractual requirements.

• Research specific topics and propose solutions to government clients.

• Organize executive-level virtual meetings, prepare agendas, document minutes, and track outcomes and action items.

• Work proactively and independently to accomplish tasks within set parameters.

• Share products, best practices, and information with the PMO Support Team.

• Execute related duties as assigned.

⛳️ Requirements

• Bachelor’s degree.

• Minimum of 8 years of total professional experience.

• 5+ years in federal acquisition, contract management, COR support, and/or federal program/PMO support.

• Federal acquisition certifications (FAC-C, FAC-C Professional, FAC-COR).

• Strong understanding of federal acquisition and contract-support documentation for IT or professional services contracts.

• Familiarity with the Federal Acquisition Regulation (FAR) and the Government budgeting and procurement lifecycles.

• Experience in supporting Independent Government Cost Estimates (IGCEs), contract modifications, and contract administration support processes.

• Advanced experience in strategic planning and analysis for acquisition activities, requirements planning, and stakeholder management.

• Proven track record of collaborating with CORs, COs/Contract Specialists, budget personnel, PMO leadership, and contractor teams.

• Experience in managing multiple concurrent acquisition actions and translating program/technical requirements for contract and procurement purposes.

• Background in Federal PMO/program support and coordination activities.

• Capability to clearly articulate complex contract requirements, options, and trade-offs.

• Exceptional attention to detail in documentation accuracy.

• Ability to thrive in fast-paced, evolving program environments.

• Skill in bridging program, technical, budget, and acquisition communities.

• Capacity to stay organized across multiple concurrent projects.

• Effective communication with diverse stakeholder groups.

• Sound independent judgment in situations with incomplete or evolving direction.

• Proficiency in English, including speaking and listening.

• Ability to work efficiently in a fully remote setting.

• Willingness to participate in virtual meetings throughout most of the workday and respond to MS Teams messages and MS Outlook emails in a timely manner.

• Availability to work during Eastern time zone standard business hours (8:00 am–4:00 pm EST).

• Capability to meet security clearance and onboarding requirements.

• Willingness to travel at personal expense to the nearest government facility for fingerprinting, PIV badge application/pickup, and government equipment collection.

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Teams), MS SharePoint, MS Visio, and Jira or a comparable development management tool.

🏝️ Benefits

• Paid leave.

• Employer-sponsored group medical insurance options.

• Dental insurance options.

• Vision insurance options.

• Short-term disability insurance.

• Long-term disability insurance.

• Life insurance.

• AD&D coverage.

• Legal services.

• Identity theft insurance.

• Accident insurance.

• Flexible spending account (FSA) options.

• Health savings account (HSA) options.

• Employer-sponsored 401(k) retirement plan with an immediately vested employer contribution match.

• Professional courses.

• Certification programs.

• Tuition reimbursement programs.