Facilities Budget Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Execute standard bookkeeping and accounting functions for Facilities with moderate oversight.

• Supervise financial data and accounting practices of building vendors across all business sectors.

• Generate and monitor over 1,000 purchase orders each year.

• Manage subsidiary accounts by authenticating, allocating, and recording transactions to building general ledger accounts.

• Order shopping carts and manage as well as track purchase orders.

• Process and verify invoices while collaborating with suppliers on overdue invoicing.

• Collaborate with Construction Managers and Facilities Specialists on budget tracking, invoice management, and purchase order oversight for projects.

• Accurately input financial and transactional data into accounting workbooks and SRM.

• Monitor cash flow for delayed invoices and follow up with vendors regarding payments.

• Maintain precise budget workbooks for Facilities.

• Keep detailed fixed-asset records, including depreciation, acquisitions, and sales.

• Manage VIM invoicing and review, categorize, and approve invoices not tied to purchase orders.

• Resolve issues related to incoming invoices.

• Collaborate closely with the finance partner to track assets and their depreciation.

⛳️ Requirements

• One to two years of experience in an accounting-related role.

• Understanding of clerical or construction bookkeeping principles and practices.

• Capability to perform detailed work with numerical data and accurately execute arithmetic computations.

• Strong organizational skills with the ability to meet urgent deadlines.

• Proficient in 10-key by touch (7,000 ksph).

• Ability to enter both alpha and numeric data (6,000 ksph).

• Clean credit history as indicated by credit report.

• For remote positions, display a high level of engagement in virtual settings, including maintaining camera presence during meetings.

• Preferred: Experience in supporting Facilities, Retail and Commercial Construction, Facilities Maintenance, Property Management, or similar operational fields.

• Preferred: Familiarity with SAP, Coupa, VIM, Smartsheet, FEXA, Microsoft 365, and advanced Excel.

• Preferred: Strong analytical and problem-solving capabilities.

• Preferred: Ability to establish effective partnerships with vendors and cross-functional teams.

• Preferred: Demonstrated ownership, accountability, adaptability, attention to detail, and the capacity to manage priorities in a dynamic environment.

• Must adhere to drug-free workplace policies and pass pre-employment substance abuse testing.

🏝️ Benefits

• Eligible bonuses and commissions may be part of the compensation package.

• VSP Vision benefits are available (specific benefits linked in posting).

• Remote work arrangement.