Executive VA – Business Development, Relationship Management

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Analyze proposal history and relationship records to pinpoint inactive clients and contacts.

• Re-engage former clients, architects, developers, designers, and other professional contacts via outbound calls and emails.

• Conduct research on target firms, decision-makers, leadership teams, websites, LinkedIn profiles, and recent projects.

• Initiate professional discussions that lead to meetings, referrals, renewed relationships, or future project opportunities.

• Maintain outreach schedules and accurately document contact status, relationship context, next actions, and follow-up dates.

• Collect feedback on lost proposals, pricing issues, service gaps, and provider dissatisfaction.

• Keep track of outreach stages, relationship statuses, opportunity notes, and pending follow-ups.

• Utilize LinkedIn for prospect research, networking, and enhancing professional visibility.

• Arrange business development calls, meetings, and in-person lunches.

• Coordinate calendars and follow-ups to ensure conversations yield defined next steps.

• Draft and dispatch professional outreach emails.

• Monitor and organize incoming communications, client inquiries, drawings, and project requests.

• Keep leadership updated on responses, opportunities, objections, and relationship developments.

• Maintain marketing materials and project reference documents.

• Assist in updating LinkedIn and light social media or online presence.

• Research industry opportunities and potential partnerships.

• Coordinate updates to project lists, award announcements, and website content.

• Manage business development calendars using Microsoft Outlook.

• Organize proposal files, project documents, and communication records.

• Track proposal and client-request deadlines, missing documents, pending actions, and follow-ups.

• Monitor active project coordination items and confirm that required documents, drawings, and deliverables are received and organized.

• Maintain outreach, marketing, and internal-priority trackers.

• Collaborate with IT support regarding access to necessary tools.

• Provide QuickBooks bookkeeping assistance only when assigned.

⛳️ Requirements

• Must be available full-time during Pacific Time business hours, eight hours a day, Monday through Friday.

• Fluent, confident, and professional in both spoken and written English.

• Ability to communicate credibly with architects, contractors, and other technical design and construction professionals.

• Proven experience in business development and marketing at a professional level.

• Background in representing a professional or technical service to a B2B audience.

• Capability to lead and work independently while being accountable for results.

• Demonstrated experience in business development, sales support, client relationship management, account management, lead generation, or similar client-facing roles.

• Confidence in initiating outbound phone calls with business owners, executives, architects, developers, designers, contractors, and other professional stakeholders.

• Experience managing outreach campaigns, follow-up schedules, CRM activities, or relationship-tracking systems.

• Strong research skills, including the ability to identify target firms, decision-makers, and relevant business opportunities.

• Consistent documentation and follow-through, ensuring that meaningful interactions, next actions, and follow-up dates are accurately captured.

• Ability to prioritize business development activities alongside administrative and project coordination responsibilities without needing daily step-by-step supervision.

• Proficiency in Microsoft Office, especially Outlook, Word, and Excel.

• Preferably experienced in architecture, engineering, construction, real estate development, design firms, building products, or similar professional services.

• Preferred experience supporting professional services, architecture, engineering, construction, real estate development, design firms, building product suppliers, custom manufacturers, luxury residential service providers, or similar architect-adjacent markets.

• Preferred experience with LinkedIn for professional networking, prospect research, and business development.

• Familiarity with ChatGPT or other AI-assisted productivity tools is preferred.

🏝️ Benefits

• Paid Time Off

• HMO

• Fully Remote Work