Executive Sales Administrative Assistant – National Accounts

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Report to an RSVP, National Accounts, and provide support to 1 RSVP and 1 Director.

• Act as the primary point of contact for general inquiries within the department, prioritizing incoming emails, phone calls, and visitors.

• Oversee the leader's schedule through strategic and proactive calendar management.

• Handle meeting invitations, presentation materials, meeting notes, action items, audio, online content, attendee inquiries, technical/logistical troubleshooting, and follow-up tasks.

• Anticipate potential challenges and propose solutions and process enhancements.

• Coordinate logistics and event planning for leadership meetings, including selecting venues, catering, scheduling, and providing on-site support.

• Utilize knowledge of company policies, procedures, and operations.

• Organize domestic and international travel logistics and necessary documentation.

• Draft, revise, proofread, and distribute memos, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, and records.

• Co-manage the department’s SharePoint site.

• Maintain and order supplies for the department while managing the related budget.

• Engage in relevant departmental projects and provide support/training to other Administrative Business Partners when required.

• Monitor departmental expenses and address or reconcile discrepancies in general ledger budget accounts.

• Assist with onboarding and offboarding processes for team members within the department.

⛳️ Requirements

• 3+ years of prior experience as an Administrative Assistant, supporting management.

• Bachelor's degree or equivalent experience.

• Proficient in communicating essential information clearly, both verbally and in writing.

• Capable of proofreading documents for accurate grammar, spelling, and punctuation.

• Proactive mindset with experience managing complex administrative tasks and determining the best course of action in non-routine scenarios.

• Comprehensive understanding of business operations, organizational structures, and relationships at various management levels.

• 3+ years of experience in enhancing operational efficiency.

• Ability to quickly learn various software applications.

• Familiarity with reporting automation tools is advantageous.

• Willingness to travel up to 10% of the time annually.

🏝️ Benefits

• Medical, dental, vision, and life insurance plans with coverage starting on the first day of employment.

• Six complimentary sessions each year with a licensed therapist.

• 18 paid time off (PTO) days annually for full-time employees.

• Six company holidays each year.

• 6% contribution from the company to a 401(k) Retirement Savings Plan per pay period, with no required employee contribution.

• Employee discounts.

• Tuition reimbursement.

• Student loan refinancing options.

• Complimentary access to financial counseling, education, and resources.

• Maternity support programs.

• Nursing benefits.

• Up to 14 weeks of paid leave for birth parents.

• Up to 4 weeks of paid leave for non-birth parents.