Administrative Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Collaborate closely with the Creative Director to oversee priorities, schedules, and team coordination.

• Organize meetings, manage calendars, set agendas, and ensure follow-up actions are completed.

• Monitor tasks, deadlines, approvals, and project milestones effectively.

• Maintain comprehensive project trackers, documentation, and shared resources.

• Engage with stakeholders to collect creative assets, feedback, approvals, and status updates.

• Assist in providing designers, writers, and creative contributors with the necessary resources to succeed in their work.

• Proactively identify risks, bottlenecks, or missing information before they affect project delivery.

• Aid in onboarding activities and manage day-to-day operations for the creative team.

• Act as the operational backbone that facilitates the transformation of creative ideas into well-executed results.

⛳️ Requirements

• A minimum of 2 years of experience in administrative support, project coordination, operations coordination, executive support, or a related role.

• Demonstrated experience in supporting marketing, creative, agency, design, or production teams.

• Outstanding organizational capabilities and a keen eye for detail.

• Excellent verbal and written communication skills in English (C2 level).

• Ability to juggle multiple priorities in a fast-paced environment.

• Strong sense of accountability, ownership, and a commitment to follow-through.

• Confidence in communicating and following up with team members across all levels.

• Proficiency in Microsoft Teams, Outlook, Word, Excel, and PowerPoint.

• Familiarity with Asana or similar project management tools is advantageous.

• A degree in Marketing, Graphic Design, or Communications is beneficial.

🏝️ Benefits

• Paid annual leave.

• Service incentive leave.

• Private medical insurance.

• 13th month bonus.

• Rewarding referral bonus program.

• Annual education reimbursement program.

• Fully remote opportunity.

• Chance to support a global creative and marketing organization.

• Collaborative and fast-paced team culture.

• Exposure to a variety of creative, marketing, and client-facing initiatives.

• Potential pathway to a full-time position after the initial contract period.