Executive Operations Manager – Strategic Projects Director

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Act as a strategic ally to leadership in business, legal, and nonprofit endeavors.

• Oversee executive calendars, priorities, workflows, and time management.

• Organize high-level projects, deadlines, deliverables, and priorities.

• Compose executive communications, reports, presentations, and internal documentation.

• Anticipate operational requirements and implement proactive solutions.

• Direct the planning and execution of conferences, summits, board meetings, and special initiatives.

• Coordinate with vendors, venues, stakeholders, attendees, and project timelines.

• Manage project plans, budgets, logistics, and implementation schedules.

• Monitor project progress and address operational challenges.

• Develop and enhance systems, workflows, dashboards, SOPs, reporting structures, and operational processes.

• Track organizational metrics, goals, and operational performance.

• Facilitate cross-functional initiatives among internal and external stakeholders.

• Identify areas for process improvement and implement scalable solutions.

• Serve as a liaison for executives, board members, partners, vendors, and external organizations.

• Coordinate communications with strategic partners and community stakeholders.

• Support board initiatives, coalition activities, and organizational programs.

• Prepare meeting materials, summaries, and executive briefings.

• Maintain confidentiality when managing sensitive information.

• Arrange executive travel and logistics.

• Research, validate, and coordinate service providers and vendors.

• Manage personal administrative projects and special requests.

• Handle high-level administrative tasks to enhance executive productivity.

• Ensure alignment between professional and personal priorities.

• Support daily legal operations for a U.S.-based solo legal practice.

⛳️ Requirements

• Prior experience as an Operations Manager, Chief of Staff, Executive Operations Manager, Senior Executive Assistant, or a similar leadership support role.

• Strong background in project management and operational leadership.

• Experience in managing complex projects, events, or organizational initiatives.

• Exceptional written and verbal communication skills in English.

• Strong executive presence and ability to manage stakeholder relationships.

• Proficient in creating SOPs, workflows, dashboards, and operational systems.

• Excellent organizational, analytical, and problem-solving abilities.

• Capable of working independently and exercising sound judgment.

• High level of discretion and professionalism while handling confidential information.

• Ability to excel in a fast-paced, high-accountability environment.

• Must be able to work remotely from the Philippines.

• Schedule must align with U.S. business hours / PST.

🏝️ Benefits

• Fully remote position.

• Full-time schedule aligned with Pacific Standard Time (PST).

• High level of exposure to executives and strategic involvement.

• Opportunity to influence organizational growth and operational excellence.

• Collaborative environment supporting legal, nonprofit, advocacy, and leadership initiatives.

• Long-term potential for growth into broader strategic operations leadership roles.

• Possible transition from part-time to full-time.

• Opportunity to advance into a larger role as the legal practice expands.