Executive Operations Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assume full responsibility for projects from inception to completion, overseeing deadlines, priorities, deliverables, and follow-ups.

• Design, implement, and sustain organized systems, processes, and project management methodologies.

• Handle multiple projects and competing priorities while guaranteeing timely delivery.

• Promote effective communication and collaboration with freelancers, contractors, and creative partners.

• Discover opportunities to enhance processes, organization, and operational productivity.

• Provide the client with updates and progress reports regarding initiatives, project status, and deliverables.

• Oversee the client’s calendar, meetings, scheduling, and daily administrative tasks.

• Organize files, documents, digital records, and administrative systems.

• Document, categorize, and maintain expense reports and related documentation.

• Facilitate coordination between the client and external stakeholders, collaborators, and vendors.

• Assist with follow-ups, correspondence, and other administrative duties.

• Contribute to podcast and media projects, including basic video/audio editing.

• Offer creative assistance in graphic design or copywriting as needed.

• Organize and manage creative assets and project documentation.

• Adhere to client direction while exercising independent creative judgment.

⛳️ Requirements

• 2–4 years of experience in operations, project management, administrative support, or similar fields.

• Proven experience managing executive priorities, schedules, appointments, and administrative coordination.

• Exceptional organizational skills and meticulous attention to detail.

• Proficient in utilizing productivity and communication tools (Slack, WhatsApp, Google Workspace, or similar platforms).

• Familiarity with creative projects, journalism, photography, or media production.

• Outstanding written and verbal communication abilities.

• Capable of working independently while managing multiple priorities.

• Self-motivated and able to work autonomously without micromanagement.

• Experience in coordinating and delegating tasks effectively.

• Background in collaborating with solopreneurs or creative professionals.

• Understanding of podcast production workflows.

• Experience managing several creative projects at once.

• Knowledge of social media content management.

• Basic skills in video/audio editing, graphic design, or copywriting.

• A reliable computer, high-speed internet, and a quiet, dedicated workspace prepared for remote work.

• Currently residing in the Philippines and legally authorized to work there.

🏝️ Benefits

• 100% Remote Work

• 13th Month Pay

• Healthcare (HMO)

• Comprehensive Fringe Benefits package

• Paid Service Incentive Leave (SIL)

• Paid Philippines Holidays

• Free Learning and Development Programs