Executive Coordinator

This is a fully remote position, open to applicants in Florida.

📋 Description

• Act as a reliable administrative partner to Business Unit Leaders.

• Oversee executive calendars, meetings, communications, action items, and manage competing priorities.

• Organize leadership meetings, customer interactions, employee gatherings, and executive visits.

• Create correspondence, reports, presentations, agendas, and briefing documents.

• Manage executive email as designated.

• Arrange business travel and prepare expense reports along with corporate-card reconciliations.

• Support business-unit operating rhythms, records management, purchasing, invoicing, supplies, vendor relations, and administrative processes.

• Collaborate with Marketing and Business Development on communications, presentations, collateral, promotional materials, and content coordination.

• Handle logistics for conference and trade-show registrations, schedules, vendors, booth services, shipments, equipment, and materials.

• Provide on-site event support, including setup, teardown, runner assistance, inventory management, and post-event follow-up.

⛳️ Requirements

• An associate degree in business administration, communications, marketing, office administration, or a related discipline.

• Two to four years of administrative experience, particularly in supporting an executive, senior leader, or leadership team.

• Military or other directly related experience can be considered in lieu of formal educational qualifications.

• Required experience in coordinating calendars, meetings, travel, expenses, and business documents.

• Proficiency in Microsoft 365 is essential.

• Must possess the ability to manage confidential information with discretion.

• Availability to work 40 hours per week during standard company business hours.

• Willingness to work outside typical business hours when necessary for executive schedules, travel, and events.

🏝️ Benefits

• Compensation and benefits to be determined.

• Flexible remote work options available.

• Up to 20% travel required for visits to company, customer, conference, trade-show, and other business locations.

• Reasonable accommodations provided for qualified individuals with disabilities or disabled veterans.

• Commitment to equal employment opportunities.