Executive Coordinator

This is a fully remote position, open to applicants in Pennsylvania.

📋 Description

• Support the Editor in Chief and the Product Strategy & Development team with administrative tasks.

• Prepare meeting agendas, compile and distribute documentation, and organize weekly company-wide New Product and Checkpoint Meetings.

• Organize and manage document archives effectively.

• Draft Author and Work-for-Hire agreements, ensuring they are routed and tracked through DocuSign.

• Maintain up-to-date contract status reports and files for signed agreements.

• Collaborate with the Content Project Management group to create and monitor contributor contracts via DocuSign.

• Process payments for contributors and distribute complimentary copies.

• Act as the company's DocuSign expert.

• Complete and submit copyright registration applications for published works.

• Scan and archive completed copyright registrations.

• Provide quarterly copyright registration reports to the President.

• Initiate, coordinate, track, and troubleshoot departmental payment transactions using Invoice Manager and Paylocity.

• Manage attendance schedules, timesheets, departmental records, and lists of reviewers and contributors.

• Assist the Editor in Chief on various projects.

• Perform additional duties as required.

⛳️ Requirements

• Proficiency in Microsoft Office, Microsoft Teams, and file management systems.

• Resourceful self-starter with strong interpersonal skills.

• Adaptable approach to resolving challenges.

• Ability to uphold confidentiality.

• Excellent written and verbal communication abilities.

• Strong organizational skills.

• Capacity to manage multiple projects and responsibilities while working independently.

• Familiarity with the publishing industry is an advantage.

🏝️ Benefits

• Remote work opportunities.

• Half-day Friday schedule from April through October.

• Generous paid time off (PTO).

• Retirement plan options.

• Life and disability insurance coverage.

• Comprehensive healthcare benefits.

• Wellness programs.

• Family support benefits.

• Tuition and professional development reimbursement.