Executive Coordinator

This is a fully remote position, open to applicants in California.

📋 Description

• Oversee intricate, high-volume calendars and scheduling across various time zones, proactively addressing conflicts and prioritizing based on business significance.

• Prepare, synthesize, and proofread materials for operational reviews, leadership meetings, and cross-functional collaboration sessions.

• Arrange domestic and international travel, including comprehensive itineraries and contingency plans.

• Act as a vital link between the executive and internal stakeholders across Operations, Finance, Legal, and other business units, using discretion to determine what requires escalation.

• Monitor and follow up on action items and deliverables from operational and leadership meetings, ensuring accountability among stakeholders regarding deadlines.

• Compose and oversee correspondence, communications, and documentation that necessitate a high degree of professionalism and discretion.

• Assist in planning and logistics for leadership offsite events, team meetings, and operational business reviews.

• Maintain organized and confidential records and documentation pertaining to operational initiatives.

• Anticipate the executive’s needs and efficiently manage competing priorities with minimal supervision.

• Exercise utmost discretion in managing sensitive business, personnel, and operational information.

⛳️ Requirements

• Bachelor’s degree is preferred; equivalent professional experience will also be considered.

• A minimum of 10 years of experience supporting C-suite or senior executives, preferably within operations, consulting, or a high-growth corporate setting.

• Proven ability to handle complex calendars, logistics, and competing priorities with little oversight.

• Outstanding written and verbal communication skills, with the capacity to accurately represent the executive’s voice and priorities.

• Strong business acumen and comfort in navigating ambiguous, fast-paced environments.

• High level of discretion, professionalism, and sound judgment in managing confidential information.

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and scheduling/collaboration tools.

🏝️ Benefits

• Comprehensive health coverage (medical, dental, and vision).

• Company-paid life and disability insurance.

• Optional pet insurance, legal, and supplemental health plans.

• 401(k) with day-one eligibility, 3% safe harbor, plus up to 2.5% company match.

• 10 paid holidays.

• PTO starting at 15 days, increasing up to 25 days.

• Access to Consertus Academy for ongoing learning and development.