Executive Assistant, VP, Sales Solution Engineering

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and prioritize the VP’s schedule, including meetings and participants.

• Collaborate with the communications team to coordinate the VP’s speaking engagements.

• Organize and plan meetings, ensuring the preparation of agendas, venues, meeting technologies, and logistics.

• Create meeting briefing documents, distribute notes, and compile post-meeting action-item lists.

• Develop travel briefing packs for international journeys and significant domestic events.

• Assist with communications and approvals as an authorized representative.

• Address general inquiries, redirect routine issues, and follow up on resolutions.

• Troubleshoot issues adhering to established policies and guidelines.

• Guide administrative community members in problem-solving techniques.

• Assess when executive intervention is necessary and offer recommendations.

• Arrange comprehensive global travel plans and enhance itineraries.

• Manage Cisco travel expenses and facilitate airline upgrades when possible.

• Provide analytical assistance for special executive projects.

• Investigate issues, evaluate challenges, compile data, and generate reports.

• Prepare and brief itineraries and accompany the VP at major corporate events.

• Handle sensitive and confidential matters and documents with professionalism.

• Offer ad-hoc support to senior directors within the team.

⛳️ Requirements

• Minimum of 4 years of experience in an administrative setting.

• At least 2 years of experience supporting a principal at the director level or higher.

• Proficient in Windows desktop applications: Outlook, Word, Excel, and PowerPoint.

• Background in calendar management, meeting planning, and travel coordination.

• Excellent verbal and written communication abilities.

• Capability to engage with executive/senior staff and clients effectively.

• Experience providing support at the VP level.

• Strong interpersonal skills and the ability to exercise independent judgment.

• Highest level of integrity.

• Ability to balance strategic initiatives with tactical actions.

• Exceptional attention to detail.

• Competence in managing confidential information.

• Preferred: previous experience in the high-tech sector.

• Preferred: past experience with Cisco.

• Preferred: an associate degree.

🏝️ Benefits

• Medical, dental, and vision insurance.

• 401(k) plan with a matching contribution from Cisco.

• Paid parental leave.

• Coverage for short- and long-term disabilities.

• Basic life insurance.

• Availability of Cisco restricted stock unit grants, contingent on continued employment.

• 10 paid holidays for each full calendar year.

• 1 floating holiday for non-exempt employees.

• 1 paid day off for the employee’s birthday.

• Paid year-end holiday shutdown.

• 4 paid days off dedicated to personal wellness.

• 16 days of paid vacation annually for non-exempt employees.

• Flexible vacation time-off program with no set limit for eligible exempt employees.

• 80 hours of sick time off provided upon hire and each January 1st thereafter.

• Up to 80 hours of unused sick time can be carried forward.

• Additional paid time off for critical or emergency family situations.

• Optional 10 paid volunteer days each calendar year.

• Annual bonuses for non-sales positions, subject to Cisco policies.

• Performance-based incentive pay for employees on sales plans.