Executive Assistant – Virtual

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Serve as a key strategic partner and genuine extension of the C-level Executive.

• Enhance operational efficiency and significantly boost executive capacity.

• Manage and oversee the executive's intricate professional calendar across various time zones.

• Incorporate buffers, travel time, and focused work blocks into the schedule.

• Anticipate scheduling conflicts and prioritize critical commitments 4 to 6 weeks in advance.

• Align professional responsibilities with personal limitations.

• Organize and provide meeting notes, emails, documents, agendas, action items, and relevant background information prior to essential commitments.

• Maintain a searchable system for executive files, links, meeting archives, and project contexts.

• Transform instructions, verbal notes, and delegated tasks into actionable items and ensure follow-through to completion.

• Monitor recurring meetings, deadlines, promised information, and delegated tasks.

• Safeguard schedule sustainability when executive obligations surpass capacity.

• Filter, triage, and manage executive communications.

• Draft professional correspondence and replies on behalf of the executive.

• Oversee travel arrangements, itinerary planning, and administrative logistics.

• Compile detailed travel itineraries into the master calendar.

• Coordinate professional commitments with personal schedules, travel logistics, transportation, and home coverage in partnership with the House Manager.

⛳️ Requirements

• Demonstrated 3-5 years of experience assisting C-level executives, Presidents, CEOs, or business leaders in a high-volume setting.

• Master-level capability in managing complex schedules across different time zones.

• Exceptional written and verbal English skills, with confidence in communicating with internal and external executive stakeholders.

• Proactive and anticipatory working style with the ability to function effectively amidst incomplete direction and ambiguity.

• Advanced proficiency in Microsoft 365: Outlook, Teams, OneDrive, SharePoint, Word, Excel, and OneNote.

• High fluency and comfort using approved AI tools for research, summarization, drafting, workflow automation, and organizing information while ensuring data accuracy and security.

• Unwavering commitment to confidentiality and the protection of sensitive corporate, financial, strategic, and personal information.

• Must be willing to work flexible hours in the US Central Time Zone while collaborating with employees in other time zones.

🏝️ Benefits

• Attractive compensation program.

• Medical benefits.

• Dental benefits.

• Vision benefits.

• Opportunity for significant career advancement with a rapidly growing company.