Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide comprehensive administrative and executive assistance to the business owner.

• Organize and maintain vital business information and records.

• Ensure job information is systematically organized and easily accessible.

• Enter and maintain purchase orders, job addresses, customer details, and related documentation.

• Input invoices, bills, and other financial data into QuickBooks Desktop.

• Maintain precise and organized bookkeeping records.

• Support accounts payable and accounts receivable administrative tasks.

• Follow up on pending information or documentation.

• Organize information pertinent to furniture installation jobs.

• Keep accurate records of purchase orders, job specifics, addresses, and project details.

• Assist in ensuring that information is complete and organized for invoicing and internal use.

• Help track job-related administrative details and deadlines.

• Aid in scheduling appointments, meetings, and business activities.

• Maintain and organize the owner's calendar effectively.

• Assist in coordinating schedules and communicating updates.

• Ensure accurate information is kept within company systems.

• Learn and utilize Pipedrive CRM proficiently.

• Adapt to existing systems and processes while contributing to enhanced organization and efficiency.

• Become adept at learning new software and technology.

⛳️ Requirements

• Prior experience as an Executive Assistant, Administrative Assistant, Business Coordinator, Bookkeeper, or in a similar role.

• Practical experience with QuickBooks Desktop is essential.

• Strong organizational and time-management abilities.

• Exceptional attention to detail and accuracy.

• Proficient written communication skills in English.

• Capability to manage multiple tasks and priorities independently.

• Dependable, responsive, and comfortable working remotely.

• Strong computer and technology proficiency.

• Quick learning ability for new systems and processes.

• Professional judgment and discretion when handling business information.

• Experience in supporting a business owner or executive is preferred.

• Familiarity with accounts payable or accounts receivable is preferred.

• Background in bookkeeping or financial administration is preferred.

• Experience with Pipedrive or another CRM is preferred.

• Background in construction, furniture installation, office services, or a field-service business is preferred.

• Experience in coordinating schedules, jobs, or field-service operations is preferred.

🏝️ Benefits

• Part-time position requiring a minimum of 20 hours per week.

• Fully remote work environment.

• Flexible scheduling based on business needs.

• Opportunity to transition to full-time as responsibilities and business demands increase.