Executive Assistant – US Leadership

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Oversee the CEO's dynamic and busy calendar, prioritizing appointments, travel, deadlines, and focused work time.

• Manage the CEO's inbox and assist with communications, gradually taking on more responsibility.

• Anticipate priorities, resolve bottlenecks, and maintain a consistent operational rhythm.

• Organize meetings with agendas, relevant context, and follow-up actions.

• Assist the US leadership team with scheduling, travel arrangements, events, and operational requirements.

• Monitor action items, follow-ups, and deadlines while closing important discussions.

• Arrange leadership meetings, prepare logistics for board meetings, and coordinate all-hands gatherings.

• Plan comprehensive travel for the US and occasional international trips, including flights, accommodation, itineraries, and reservations.

• Organize in-office visits to the NYC office for clients, partners, and other stakeholders.

• Collaborate with the VP of HR and the People team on logistics for the Brazil and US teams, encompassing onboarding and offboarding processes.

• Take ownership of special projects until completion.

• Opportunity to expand into broader company operations.

⛳️ Requirements

• A minimum of 5 years as an Executive Assistant to C-level executives, preferably in a startup or fast-paced environment.

• Proficient written and spoken English at a native level is required.

• Exceptional judgment and discretion when handling sensitive information.

• Ability to remain organized amidst shifting priorities and know when to assertively push back.

• Strong sense of urgency; comfortable navigating ambiguity and dynamic settings.

• Proficient with Google Workspace, Slack, Notion, and AI tools.

• Experience with US-based executives and an understanding of US business practices is essential.

• Experience in operations or a genuine interest in transitioning into this area is a plus.

• Core working hours are from 9 AM to 6 PM US Eastern Time.

• Willingness to provide occasional off-hours support for travel or significant events.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Opportunities for professional development and growth.

• Flexible working hours and remote work options.

• A dynamic and inclusive work environment.