Executive Assistant

This is a fully remote position, open to applicants in Utah.

📋 Description

• Oversee the CEO's calendar, arrange appointments, and facilitate meetings.

• Organize travel plans for the CEO, including booking flights, accommodations, and transportation.

• Manage email communications and respond on behalf of the CEO as required.

• Create reports, presentations, and various documents.

• Participate in meetings, document notes and action items for the Leadership Team, and ensure accountability for deadlines.

• Facilitate Agile ceremonies for the Leadership Team.

• Utilize JIRA to track and prioritize incoming requests and tasks for the Leadership Team.

• Conduct research and gather information for different projects.

• Support special projects as necessary.

• Organize internal company events, including off-site Leadership Team retreats and regional team meetings.

• Manage sensitive information with confidentiality and professionalism.

• Act as a liaison between the CEO and other departments.

• Up to 50% travel may be required.

⛳️ Requirements

• Knowledge and understanding of Agile methodology and associated ceremonies.

• Exceptional communication and interpersonal skills.

• Strong organizational and time management abilities.

• Capability to multitask and prioritize tasks effectively.

• Ability to adapt swiftly as business requirements change.

• Proficiency in JIRA, Microsoft Office Suite, and Google Suite.

• Ability to work independently as well as collaboratively within a team.

• Keen attention to detail.

• Preferred: Bachelor's degree in business, communication, or a relevant field.

• Preferred: Over 5 years of experience as an executive assistant, ideally supporting a CEO or senior executive.

• Preferred: Experience in a high-growth technology company.

• Preferred: Background in the healthcare or staffing sectors.

• Preferred: Experience in a company with a distributed workforce.

• Preferred: Familiarity with VMS systems and technology.

• Preferred: Residing in or able to commute to New York City.

• Proficiency in Spanish, Hindi, Tamil, Russian, or Ukrainian is a plus.

🏝️ Benefits

• 401(k) retirement plan with company matching.

• Comprehensive healthcare benefits, including medical and dental coverage.

• Onsite health centers.

• Corporate wellness initiatives.

• Complimentary behavioral health appointments.

• Flexible work schedules, including remote work options.

• Recognition programs offering rewards such as trips, cash, and paid time off.

• Paid parental leave.

• Fertility assistance.

• Adoption support.

• Marriage counseling services.

• Customized training resources, including free LinkedIn Learning courses.

• Volunteer time off.

• Employee-driven matching grants.

• Tuition reimbursement programs.