Executive Assistant to Founder – Marketing Agency

This is a fully remote position, open to applicants in Spain.

📋 Description

• Organize personal travel arrangements, encompassing flights, accommodations, transportation, restaurant bookings, and itineraries.

• Oversee personal scheduling, which includes medical appointments, fitness sessions, grooming, and lifestyle commitments.

• Proactively manage visa renewals, residency documentation, licenses, and other personal administrative tasks.

• Coordinate household operations, including vendor management, maintenance, deliveries, installations, repairs, and property-related communications.

• Handle personal errands, including sourcing requests, returns, exchanges, and gift procurement.

• Communicate effectively with external stakeholders such as accountants, lawyers, building management, concierge services, and vendors.

• Efficiently manage time-sensitive and last-minute logistical requests.

• Maintain precise calendar management across various time zones.

• Anticipate potential issues and implement solutions independently.

• Uphold confidentiality, professionalism, and discretion.

• Proactively identify and address challenges.

• Function autonomously and make swift, informed decisions with confidence.

• Communicate with clarity, accuracy, and professionalism.

• Stay composed and effective in high-pressure scenarios.

• Independently coordinate and manage international vendors.

⛳️ Requirements

• Minimum of 2 years of experience supporting a founder, executive, entrepreneur, or C-level professional.

• Availability across Dubai and European time zones is essential.

• Strong experience in remote work across multiple time zones.

• Polished, presentable, and professional demeanor.

• Socially adept, demonstrating high emotional intelligence.

• Proven success in affluent and high-achieving environments.

• Must be highly responsive, detail-oriented, and dependable.

• Excellent spoken and written English with strong communication abilities.

• Exceptional organizational skills, capable of managing multiple priorities simultaneously.

• Highly proactive, resourceful, and able to work independently without constant supervision.

• Comfortable in a high-responsibility setting with evolving schedules and urgent requests.

• Strong internet research and problem-solving capabilities.

• Able to maintain professionalism and composure under pressure.

• Experience in coordinating international travel and lifestyle logistics is highly desirable.

• Candidates with only junior VA or entry-level administrative experience will not be considered.

• Junior VAs seeking training are not suitable for this role.

• Candidates who need constant direction are not a fit.

• Individuals who struggle with urgency or adapting to changing priorities are not suitable.

• Candidates who prefer highly structured corporate environments do not align with this position.

• Candidates unavailable outside rigid working hours will not be considered.

• Applicants lacking prior executive or founder support experience are not a match.

🏝️ Benefits

• Competitive salary.

• Opportunity to work with fast-growing, premium brands.

• Fully remote role within a dynamic, growth-oriented team.

• Clear pathways for career advancement and development.