Executive Assistant to CEO

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Act as the key support for the CEO of a rapidly expanding construction technology firm.

• Oversee the CEO’s calendar, manage daily schedules, and set priorities.

• Arrange meetings with various stakeholders.

• Monitor the CEO’s email inbox, address inquiries, and manage outreach on his behalf.

• Organize business and personal travel, including reservations and logistical arrangements.

• Prepare the CEO for meetings, coordinate follow-up materials, and distribute meeting summaries.

• Conduct research, evaluate business proposals, retrieve documents, and compile necessary paperwork.

• Manage personal responsibilities such as bill payments and liaising with insurance, property rental, and legal contacts.

• Provide support to an additional company principal.

• Undertake office manager and various ad hoc tasks as required.

• Utilize AI tools daily and evolve into a proactive operator who anticipates needs.

• Create an English resume in the required format and submit a one-minute introduction video as part of the application process.

⛳️ Requirements

• Exceptional written and verbal English skills with consistent, proactive communication.

• High attention to detail and robust organizational capabilities.

• Reliable, high-speed internet connection.

• Proficiency in Microsoft Office, particularly Excel.

• Daily engagement with Claude and ChatGPT, demonstrating strong prompting abilities.

• Previous experience assisting leadership in a rapidly growing company.

• Prior Executive Assistant experience supporting a C-level executive is advantageous.

• Familiarity with reading and interpreting business proposals is beneficial.

• A positive, personable demeanor is a plus.

• A growth mindset and the capacity to scale with a fast-growing company over the long term is desirable.

• Full-time commitment, 40 hours per week.

• Availability to work during CST hours.

• Submission of an English-language resume in the specified Coconut VA Profile format.

• CEFR English proficiency rating required in the application.

• A one-minute introduction video, ideally using Loom; broken or dummy links will lead to disqualification.

🏝️ Benefits

• Competitive Salary.

• 13th Month Pay.

• 12 days of Paid Time Off (PTO).

• 12 paid US holidays.

• Maternity & Paternity Leave.

• Comprehensive Healthcare coverage.

• Life Insurance through the full-time HMO plan.

• Mental Health Support, including consultations and wellness resources.

• Milestone Gifts & Birthday Treats.

• Team experiences such as island getaways, virtual town halls, and regional meetups.

• A supportive professional network for learning, growth, and connection.