Executive Assistant – Temporary Parental Leave Coverage

This is a fully remote position, open to applicants in United States, +15 more locations.

📋 Description

• Oversee the CEO’s dynamic calendar, providing additional scheduling assistance as time allows.

• Offer calendar management and administrative support to other executives for meetings, events, and communications.

• Anticipate team requirements, proactively develop solutions, and implement process enhancements.

• Enhance and streamline calendar management and administrative procedures.

• Organize and facilitate meetings, which includes scheduling, agenda preparation, and taking as well as distributing meeting notes.

• Prepare and submit ad hoc expense reports for various executives.

• Coordinate events and offsites, manage travel arrangements, process invoices, and provide occasional support outside regular business hours.

• Manage interviews and calendar scheduling for candidates and interview panels, while tracking candidate communications for the People team.

• Assist the CEO and executive team by providing meeting support, conducting project research, managing schedules, optimizing workflows, handling travel logistics, triaging meeting requests, preparing expense reports, and facilitating internal communications.

⛳️ Requirements

• Extensive experience in supporting a CEO and managing multiple executives’ calendars and administrative responsibilities.

• Highest level of discretion and confidentiality.

• Proven ability to work proactively and independently in a fast-paced, changing environment.

• Capability to pivot and respond swiftly as executive priorities or needs evolve.

• Proficiency in optimizing workflows.

• Strong multitasking and prioritization skills in a high-speed environment.

• Culturally aware, internet-savvy, and proficient with technology.

• Excellent verbal and written communication abilities.

• Detail-oriented with a focus on accuracy.

• Ability to connect with creative individuals and explore innovative approaches.

• Willingness to work outside standard hours and check emails during weekends.

🏝️ Benefits

• Comprehensive benefits package.

• Opportunity for professional growth and development.

• Flexible working hours.

• Collaborative and innovative work environment.