Executive Assistant

This is a fully remote position, open to applicants in Florida, +1 more state.

📋 Description

• Provide support to two senior leaders in the areas of Talent Acquisition, Workplace Experience, and Compensation.

• Act as a strategic partner and primary point of contact for executives.

• Collaborate with executives, recruiting operations, candidates, fellow assistants, employees, vendors, and clients.

• Manage coordination across global time zones, prioritize tasks, and enhance meetings and communications.

• Oversee complex, high-volume calendars and resolve scheduling conflicts.

• Develop agendas and organize team Town Halls.

• Prepare leaders for meetings with minimal guidance.

• Arrange and optimize intricate global travel logistics, including flights, routes, accommodations, and ground transportation.

• Collect business-related receipts and process expense reports.

• Plan, coordinate, and manage logistics and budgets for team off-sites and special events.

• Monitor tasks, deadlines, and action items; anticipate needs and identify potential risks.

• Review and edit documentation, presentations, and spreadsheets.

• Report directly to Unity's Manager, Executive Assistant.

⛳️ Requirements

• Minimum of 4 years experience supporting senior executives in high-growth, fast-paced environments.

• Exceptional communication skills and relationship-building capabilities; demonstrated cross-functional influence and alignment.

• Proficient in calendar management and priority setting across global time zones.

• Advanced skills in global travel coordination and comprehensive Travel and Expense management, including multi-country, multi-currency, and adherence to policy compliance.

• Experienced in event planning and logistics for on-site and off-site events, including venue selection, vendor management, AV, catering, and budgeting.

• High integrity, discretion, and sound judgment in handling confidential information.

• Proactive, organized, and deadline-oriented; excels in ambiguous situations and collaborative environments.

• Proficient in Google Workspace and Microsoft Office.

• Comfortable using Slack, Workday, and expense management platforms; quick to adapt to new tools.

• Advanced expertise in Google Workspace, Microsoft Office, Slack, and Workday.

• Experience managing complex multi-country expense reports.

• Familiarity with tools like Claude or Gemini to enhance task optimization.

• Proven track record in creating or improving administrative processes and driving cross-functional initiatives and alignment of goals.

• Experience supporting multiple executives and managing meetings across various time zones.

• Willingness to work outside of the local time zone when necessary.

• Experience organizing team social gatherings.

• Adequate proficiency in English for professional verbal and written communication.

🏝️ Benefits

• Comprehensive health, life, and disability insurance.

• Commute subsidy.

• Employee stock ownership plan.

• Competitive retirement and pension plans.

• Generous vacation and personal days.

• Leave and family-care programs for new parents.

• Office snacks available.

• Mental Health and Wellbeing programs and support.

• Employee Resource Groups.

• Global Employee Assistance Program.

• Training and development opportunities.

• Volunteering and donation matching initiatives.

• Equity awards.

• Participation in company incentive programs, including annual discretionary bonuses or sales commissions.