Executive Assistant

This is a fully remote position, open to applicants in Costa Rica.

📋 Description

• Oversee intricate calendars, arrange meetings, and manage travel logistics for executives.

• Act as the main point of contact between executives and both internal and external stakeholders.

• Organize and prioritize incoming requests, emails, and communications, ensuring timely follow-up.

• Create reports, presentations, and correspondence utilizing the Microsoft Office Suite.

• Assist in event planning, logistics, and meeting coordination.

• Handle sensitive information with confidentiality and professionalism.

• Monitor key deliverables and facilitate the completion of outstanding tasks.

• Execute general office management and administrative duties as required.

• Enhance executive productivity and contribute to team success.

⛳️ Requirements

• A minimum of 3 years of experience in supporting high-level executives, preferably in the technology field.

• Required advanced English proficiency (C1/C2 level).

• An associate’s degree or an equivalent combination of education and relevant experience.

• A proactive mindset—capable of anticipating needs and adapting plans in a fast-paced environment.

• Strong organizational abilities with a demonstrated capacity to collaborate, prioritize, multitask, and follow through.

• Advanced skills in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Clear and results-driven written and verbal communication abilities.

• High standards of integrity, professionalism, and discretion, particularly when dealing with sensitive information.

• Bonus: Experience in event planning and logistics.

• Bonus: Familiarity with financial concepts and metrics.

• Bonus: Capability to perform effectively under pressure and meet tight deadlines.

• Bonus: Experience in providing executive support within a global or multicultural context.

🏝️ Benefits

• Two weeks of paid vacation, in addition to 4 extra global VeeaMe Days for self-care and 24 paid volunteer hours yearly through Veeam Cares.

• Comprehensive medical, dental, and vision coverage fully sponsored through INS Premium for employees and their dependents.

• Mental health support, therapy sessions, and virtual care through our Employee Assistance Program.

• Life insurance equivalent to 24 times the monthly salary, along with disability and funeral coverage.

• Daily cafeteria subsidy.

• Opportunities for learning and growth through on-demand libraries (LinkedIn Learning, O’Reilly), mentoring, workshops, and educational events like our annual Global Day of Learning.