Assistant Company Secretary

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in the execution of the annual Board and Committee program, which includes managing agendas, board documents, meeting minutes, resolutions, director onboarding, board evaluation logistics, and governance administration.

• Provide support to the Head of Corporate Governance and Group General Counsel in offering guidance to the Board, Chair, Chief Executive Officer, Chief Financial Officer, and senior leadership on matters related to corporate governance, directors' responsibilities, and best governance practices.

• Aid in the maintenance and ongoing enhancement of the corporate governance framework, encompassing Board and committee charters, delegation authorities, policies, and governance guidelines.

• Oversee compliance with Australian Securities Exchange regulations, manage filings with the Australian Securities and Investments Commission, ensure continuous disclosure, maintain listing rule calendars, implement securities dealing policies, track directors' interests, and prepare materials for the Annual General Meeting and shareholder/proxy communications, as well as manage share registry and depositary relationships.

• Collaborate with United States securities counsel to address NASDAQ foreign private issuer obligations, manage Securities and Exchange Commission filings, and adhere to United States governance standards.

• Coordinate with Governance Specialists in Australia and the United States and engage with external governance advisors and subsidiary governance providers.

• Support governance for subsidiaries, entity management across different jurisdictions, and the governance of joint ventures and related entities.

⛳️ Requirements

• A minimum of 10 years of experience in company secretarial, corporate governance, or corporate legal functions within a publicly listed company.

• A governance qualification such as those from the Governance Institute of Australia/Chartered Governance Professional, ACIS/FCIS, the Australian Institute of Company Directors, a law degree, or an equivalent qualification is highly preferred.

• Experience with dual-listed companies on the Australian Securities Exchange/NASDAQ or in cross-border listings is strongly preferred.

• Background in a regulated global environment within the pharmaceutical, biotechnology, medical device, or healthcare sectors.

• Extensive understanding of the Australian Securities Exchange Listing Rules and the Corporations Act 2001.

• Familiarity with governance requirements set by the United States Securities and Exchange Commission/NASDAQ.

• An inclusive outlook and appreciation for diversity.

• Excellent communication abilities.

• Outstanding organizational skills and meticulous attention to detail.

• Integrity, discretion, and sound judgment in handling confidential Board-level information.

• Capability to work across various cultures, regions, and functions.

• Skill in managing complex governance calendars and deadlines across multiple jurisdictions.

• A strong commitment to quality, governance excellence, and ethical conduct.

🏝️ Benefits

• Competitive salaries.

• Health and wellbeing incentives.

• Bonus incentives.

• Support for learning and development opportunities.

• Annual performance-based bonuses.

• Equity-based incentive programs.

• Generous vacation policy.

• Paid wellness days.