Executive Assistant, Talent Coordination

This is a fully remote position, open to applicants in Philippines, +3 more countries.

📋 Description

• Identify and progress candidates through the recruitment pipeline on various job boards.

• Evaluate incoming applications on the same day or the following day across active platforms.

• Assess candidates and promote qualified individuals to the next stages.

• Achieve hiring goals while ensuring a well-organized and up-to-date candidate pipeline.

• Enhance, publish, and revise job descriptions by leveraging performance metrics and team insights.

• Educate newly onboarded offshore personnel on tools, systems, workflows, and expectations.

• Create and refine training materials and onboarding documentation.

• Guarantee new employees are equipped and effective from their first day.

• Recognize onboarding challenges or setup issues promptly.

• Establish and sustain a scalable onboarding procedure.

• Arrange interview sessions and send calendar invitations with at least 24 hours' notice.

• Align candidate and interviewer schedules effectively.

• Aid in operational projects and initiatives throughout the organization.

• Assist with navigation, process management, and internal coordination efforts.

• Detect operational inefficiencies and suggest actionable solutions.

• Undertake ad hoc projects and adapt to evolving responsibilities.

⛳️ Requirements

• Outstanding written and verbal English proficiency at a professional or near-native level.

• Minimum of 2 years’ experience in roles such as executive assistant, chief of staff, operations coordinator, or similar high-responsibility positions.

• Capability to handle multiple intricate workflows concurrently with minimal supervision.

• Comfortable training and guiding team members with diverse experience and technical skills.

• Strong organizational skills and reliable follow-through.

• Ownership mentality: identify issues and propose potential solutions.

• Flexibility and adaptability across recruiting, training, and operational tasks.

• An updated resume is required for application consideration.

• A brief Loom video (1–2 minutes) is required for the advancement process.

• Previous experience in recruiting, HR coordination, or candidate management is a plus.

• Experience in training or onboarding offshore or remote team members is beneficial.

• Background in healthcare, healthtech, or regulated industries is advantageous.

• Familiarity with AI workflow automation tools is a plus.

• Experience in operations, project coordination, or as a chief of staff is a beneficial addition.

🏝️ Benefits

• Compensation in USD, paid bi-monthly: on the 15th and 30th of each month.

• Paid Time Off in line with company policy.

• Observance of holidays according to company guidelines.

• Fully remote work environment.

• Engaging role with high agency and variety, featuring clear objectives and autonomy.

• Direct responsibility for recruitment, offshore training, and operational support within a growing healthtech startup.