Accounts and Admin Executive

This is a fully remote position, open to applicants in Singapore.

📋 Description

• Generate customer invoices based on confirmed orders and facilitate the transition with Order Management.

• Monitor deposits and reconcile payments according to delivery milestones while pursuing overdue payments.

• Enter supplier invoices and expense claims into QuickBooks.

• Organize payment runs for approval by the Director.

• Keep bank reconciliations updated in QuickBooks.

• Create monthly financial snapshots that include AR aging, AP outstanding, and cash position.

• Oversee TMC’s statutory compliance calendar and monitor deadlines until submission.

• Prepare monthly CPF contributions for the Director's approval and subsequent submission.

• Compile quarterly GST (F5) calculations and supporting documents.

• Provide corporate tax inputs, including ECI and Form C-S/C, along with necessary supporting materials.

• Assemble year-end documentation for the external accountant and address any inquiries.

• Monitor and follow up on ACRA filings and other statutory submissions.

• Maintain records related to finance, vendors, contracts, and document control.

• Order office and operational supplies while tracking expenditures against the budget.

• Maintain a vehicle register and send reminders for servicing, road tax, insurance, and inspection renewals.

• Monitor renewals for subscriptions, licenses, leases, and service contracts.

• Coordinate vendor requests for office and showroom maintenance.

• Perform miscellaneous administrative tasks as assigned by the Director.

⛳️ Requirements

• Bachelor’s degree in Financial Management or a related discipline.

• Over 3 years of experience in full-cycle bookkeeping, accounting, or a similar financial role.

• Strong preference for experience in accounts receivable, accounts payable, bank reconciliations, and financial reporting.

• Proficient verbal and written communication skills in English, from average to excellent.

• Practical experience with QuickBooks Online or other relevant accounting software.

• Skilled in Google Workspace, including Google Sheets, Docs, Slides, and additional productivity tools.

• Background in statutory compliance and general administrative functions.

• Capability to independently manage daily accounting and administrative responsibilities.

• Familiarity with Singapore statutory compliance, including CPF, GST, corporate tax, and ACRA filings.

🏝️ Benefits

• Enjoy remote work with a supportive team.

• Incentives based on performance.

• Long-term position with a clear growth path for remote employees.

• Flexible remote work setup or work-from-home arrangement.

• Monday to Friday schedule, from 9:30 am to 6:30 pm SGT.