Executive Assistant – Specialty Insurance

This is a fully remote position, open to applicants in Texas.

📋 Description

• Prepare, process, and maintain correspondence, reports, and records in line with established procedures.

• Oversee calendars, arrange meetings, and coordinate travel plans for team members.

• Address internal and external inquiries, resolving standard issues or escalating them when necessary.

• Manage both physical and electronic office filing systems, ensuring accuracy and confidentiality.

• Assist with data entry, document verification, and updates to databases or systems.

• Provide support for event planning tasks, including logistics, material preparation, and follow-up actions.

• Monitor and procure office supplies to ensure they are available and cost-effective.

⛳️ Requirements

• A high school diploma or equivalent is mandatory.

• At least 2–3 years of administrative or clerical experience is required.

• Proficiency in Microsoft Office Suite and the operation of basic office equipment is essential.

• Familiarity with scheduling tools and enterprise systems is preferred.

• Skilled in Microsoft Word, Excel, PowerPoint, and Outlook.

• Strong organizational abilities and keen attention to detail.

• Effective communication skills, both verbal and written.

• Ability to prioritize tasks and manage time efficiently.

• Proven problem-solving capabilities and customer service skills.

• Knowledge of database systems and document management tools is beneficial.

• Fluency in the English language is required.

🏝️ Benefits

• Medical insurance

• Dental insurance

• Vision insurance

• Life insurance

• Disability insurance

• AD&D insurance

• Tax-advantaged savings accounts

• 401(k) plan with company match

• Paid company holidays

• Vacation days

• Sick days

• New parent leave

• Restricted stock units for eligible positions

• Deferred compensation plan for eligible positions