Executive Assistant – Special Projects Manager

This is a fully remote position, open to applicants in Florida.

📋 Description

• Deliver high-level administrative assistance to members of the Executive Leadership Team, including managing calendars, scheduling, and prioritizing time effectively.

• Organize and prepare materials for ELT, Board, and cross-functional leadership meetings.

• Manage incoming requests and communications in accordance with organizational priorities.

• Draft, edit, and enhance executive communications.

• Coordinate intricate travel arrangements, logistics, and engagements at the executive level.

• Lead and facilitate weekly ELT meetings, monthly business reviews, and quarterly planning cycles (IBP).

• Ensure cohesive alignment across functions regarding priorities, deliverables, and timelines.

• Monitor initiatives and follow-ups, ensuring teams are held accountable for their commitments.

• Assist in creating executive-level dashboards, one-pagers, and updates for the board.

• Spearhead cross-functional projects such as organizational transformation, cost optimization, and retail performance initiatives.

• Develop and oversee project plans, timelines, and communications with stakeholders.

• Identify risks, provide insights, and drive solutions in collaboration with functional leaders.

• Act as a central coordination point among ELT members and their respective teams.

• Communicate decisions, priorities, and updates clearly and promptly.

• Facilitate alignment between enterprise functions and state-level teams.

• Uphold professionalism and confidentiality in all interactions.

⛳️ Requirements

• Must be 21 years of age or older.

• High School Diploma or equivalent qualification required.

• A 4-Year Business Degree is mandatory.

• Valid Government-Issued Photo ID is necessary.

• 5–10+ years of experience in executive support, consulting, business operations, or project management is essential.

• Proven experience supporting multiple senior executives or leadership teams in a dynamic environment.

• Strong business acumen with the capability to comprehend financial and operational drivers.

• Outstanding organizational and time management skills with a keen attention to detail.

• Demonstrated ability to manage competing priorities and execute tasks with speed and accuracy.

• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools is required.

• Experience in highly regulated industries such as cannabis, healthcare, or CPG is advantageous.

• Must be available to work typical business hours Monday through Friday and weekends as required.

• Candidates outside Florida must work East Coast hours.

• Capability to work in an office setting, move around the office, use standard office equipment, lift up to 25 pounds, and travel domestically as necessary.

🏝️ Benefits

• Employee discount.

• Comprehensive medical, vision, and dental coverage for full-time employees.

• 401(k) plan with the potential for a company match.

• Company-sponsored well-being programs.

• Paid time off.

• Paid parental leave.

• Flexible work arrangements.

• Tuition reimbursement programs.

• Pet insurance.