Executive Assistant, Product Marketing

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide support to the SVP of Product Marketing as a reliable executive partner.

• Anticipate the needs of the executive and organization while proactively addressing potential challenges.

• Manage and enhance a complex, high-volume calendar across various global time zones.

• Coordinate agendas, briefing materials, presentations, and context for crucial meetings and decisions.

• Serve as a strategic gatekeeper and connector for stakeholders and priorities.

• Cultivate relationships with key internal and external stakeholders.

• Handle highly confidential and sensitive matters with discretion and sound judgment.

• Establish and oversee the operating rhythm for the Product Marketing organization.

• Take ownership of meeting preparation and follow-through, including agendas, materials, notes, decisions, action items, and accountability.

• Act as a communication hub for Product Marketing and cross-functional teams.

• Align executive priorities with EA peers across Marketing and the company.

• Plan intricate domestic and international travel, including itineraries, accommodations, transportation, documentation, and real-time adjustments.

• Brief the SVP on travel considerations.

• Organize and execute Product Marketing and leadership meetings, offsites, and team events.

• Manage event logistics, budgets, materials, and attendee experiences.

• Reconcile and report expenses and serve as an approval delegate for travel and expenses.

• Utilize AI tools for drafting communications, summarizing meetings and documents, conducting research, travel planning, briefing materials, project tracking, and operational processes.

• Contribute to the enhancement of EA operations in an AI-driven environment.

⛳️ Requirements

• Bachelor's degree from an accredited university or equivalent relevant professional experience.

• Over 5 years of experience as an Executive Assistant, supporting SVP- and VP-level executives in complex, global organizations.

• Strong business acumen and understanding of executive priorities.

• Exceptional calendar management abilities across multiple executives, stakeholders, and global time zones.

• Capability to independently manage projects, executive meetings, offsites, and events from initial planning to successful execution.

• Strong organizational and project management skills with exceptional attention to detail.

• Excellent written and verbal communication capabilities.

• Ability to foresee needs, identify issues, and take action without waiting for direction.

• Strong sense of accountability and follow-through.

• Collaborative team player mentality.

• Proven discretion and professionalism in handling confidential, sensitive, and proprietary information.

• Advanced proficiency in Google Workspace, Slack, and Zoom.

• Willingness and ability to travel for leadership meetings, offsites, conferences, and other significant business events.

• Demonstrated experience utilizing AI technologies to enhance decision-making, streamline workflows and processes, improve efficiency, and drive business outcomes.

🏝️ Benefits

• Leader in market compensation and equity awards.

• Comprehensive physical and mental wellness programs.

• Competitive vacation and holiday time to recharge.

• Paid parental and adoption leave.

• Professional development opportunities available for all employees, regardless of level or role.

• Employee Networks, geographic neighborhood groups, and volunteer opportunities to foster connections.

• Vibrant office culture equipped with world-class amenities.

• Bonus opportunities.

• Equity grants.

• Health insurance coverage.

• 401k plan.

• Paid time off.