Executive Assistant – Operations & Marketing Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and monitor marketing initiatives in preparation for the December conference.

• Create and format marketing communications and promotional materials.

• Engage with academics, professors, sponsors, and various stakeholders.

• Gather abstracts, promotional content, and necessary information from speakers and sponsors.

• Monitor deadlines, deliverables, and any outstanding items.

• Collaborate with external event partners and suppliers.

• Assist in the management of a monthly newspaper or publication.

• Organize the collection of articles, advertisements, and other content.

• Uphold publication timelines and production schedules.

• Format and prepare content for publication.

• Liaise with the printing company and arrange for materials to be printed.

• Support email and newsletter marketing efforts and distribution.

• Manage mailing lists and newsletter platforms.

• Draft and format marketing copy.

• Act as a well-organized extension of the founder.

• Take ownership of recurring administrative tasks and deadlines.

• Maintain systems and organizational structures.

• Monitor monthly, quarterly, and annual business filings and administrative requirements.

• Identify outstanding tasks and proactively follow up.

• Manage multiple projects across various businesses.

• Provide general administrative and operational assistance.

⛳️ Requirements

• Prior experience in an Executive Assistant, Operations, Project Coordination, Marketing Coordination, or a related role.

• Excellent proficiency in both written and spoken English.

• Exceptional attention to detail and strong organizational skills.

• A solid sense of ownership and accountability.

• High level of professionalism, honesty, and integrity.

• Outstanding written communication abilities.

• Capability to communicate confidently with senior professionals, academics, sponsors, and external stakeholders.

• Strong capacity to manage deadlines and multiple projects concurrently.

• Highly proactive and able to independently identify tasks that need attention.

• Comfortable with swiftly learning new systems and software.

• Strong problem-solving abilities.

• Adaptable and comfortable working in a dynamic environment.

• Nice to have: experience in supporting events or conferences.

• Nice to have: background in marketing or communications.

• Nice to have: familiarity with newsletters or email marketing platforms such as Mailchimp or Ghost.

• Nice to have: experience in publishing, editorial, or print production.

• Nice to have: background in coordinating with printers or external suppliers.

• Nice to have: experience working with academics, professional organizations, or senior stakeholders.

• Nice to have: experience utilizing AI tools to enhance writing, research, organization, or productivity.

🏝️ Benefits

• 100% remote work.

• $50 birthday bonus.

• $200 testimonial bonus.

• No time tracking or monitoring.