Executive Assistant – Office Administrator

This is a fully remote position, open to applicants in Canada.

📋 Description

• Provide administrative and organizational support to the leadership team.

• Manage calendars, meetings, reporting, presentations, and daily priorities.

• Organize both internal and external meetings, prepare agendas and materials, track follow-ups, and complete action items.

• Assist Sales and Marketing with blog reviews, content coordination, and social media posts.

• Liaise with vendors, service providers, and external partners.

• Oversee purchases, subscriptions, renewals, and other administrative needs.

• Maintain company records, documentation, files, and administrative systems.

• Support the onboarding process for new hires, including equipment, systems, and procedures.

• Enhance administrative processes, systems, and workflows.

• Manage additional administrative tasks and special projects.

• Oversee internal projects from initiation to completion.

• Monitor timelines, deliverables, stakeholders, and follow-ups.

• Anticipate needs and offer proactive support to the leadership team and the broader organization.

• Research, validate, and implement automation methods to boost efficiency.

⛳️ Requirements

• A minimum of 3 years of experience in administrative roles, office coordination, or executive support.

• Demonstrated success in remote work environments.

• Previous experience in a startup or fast-paced setting.

• Ability to manage changing priorities and address issues as they arise.

• An entrepreneurial mindset with a genuine commitment to supporting a growing business.

• Highly organized with a keen eye for detail.

• Outstanding written and verbal communication abilities.

• Capable of juggling multiple priorities effectively.

• Tech-savvy and enthusiastic about utilizing technology and automation.

• Willingness to take charge of automation projects.

• Strong problem-solving skills and the capacity to think independently.

• Ability to discover and implement innovative solutions.

• Proactive and resourceful with a knack for anticipating needs and taking initiative.

• A growth-oriented mindset and readiness to embrace increasing responsibilities.

🏝️ Benefits

• Everyone gets their birthday off.

• 3 weeks of vacation to start, increasing to 4 weeks after the first year.

• 1:1 mentoring, coaching, and succession planning with their manager.

• Biannual performance reviews.

• Coverage for formal and informal educational opportunities.

• 100% remote work environment in Canada.