Executive Assistant

This is a fully remote position, open to applicants in India.

📋 Description

• Proactively safeguard the CEO's time while avoiding the role of a strict gatekeeper.

• Manage a multifaceted CEO calendar that spans various time zones, with additional executives integrated over time.

• Reduce time wastage by canceling unnecessary meetings, shortening essential ones, and consolidating others.

• Make informed tradeoff decisions on competing requests without escalating every situation.

• Create calendars that accurately represent true priorities and protect periods designated for deep work.

• Develop automations utilizing the most effective tools available.

• Act as the primary point of contact for customers, investors, partners, and candidates reaching out to the CEO.

• Compose and send emails on behalf of the CEO.

• Manage incoming communications by prioritizing responses and holding messages, escalations, and deferred items as needed.

• Handle sensitive discussions related to the board, fundraising, hiring, and customer matters.

• Organize domestic and occasional international travel, including flights, accommodation, ground transportation, agendas, and expense reconciliation.

• Facilitate customer-site visits, jobsite tours, regional AEC office meetings, and industry conferences.

• Coordinate offsite meetings, dinners, and customer interactions in San Diego and during travel.

• Provide personal administration support.

• Occasionally take on discrete cross-functional projects such as vendor contracts, offsites, recruiting, or HR initiatives.

⛳️ Requirements

• 3-5+ years of experience supporting founders or senior executives, preferably in a startup or fast-paced tech environment.

• Proven experience assisting a high-output executive in a dynamic setting.

• Background in planning genuine domestic and occasional international travel.

• Excellent writing skills.

• Experience managing confidential information with utmost discretion.

• Proficient in Google Workspace and Slack, with the ability to quickly learn new tools.

• Strong inclination towards over-communicating as a default strategy.

• Capability to grasp objectives before formulating plans.

• Ability to create processes independently without relying on established ones.

• Proactive in identifying and resolving issues.

• Customer-focused judgment and a sense of urgency.

• Interest in AEC or eagerness to learn about the industry.

• Experience in a startup environment is advantageous but not mandatory.

• AEC experience is beneficial but not required.

🏝️ Benefits

• Remote work opportunity based in India.

• Occasional chances for international travel.

• Exposure to customers, investors, partners, and candidates.

• Opportunity to assist multiple executives as the organization expands.

• Chance to work with AI-driven software that is transforming AEC marketing and revenue operations.