Executive Assistant – Freelance

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Utilize Claude and Claude Code/CLI to distill vendor PDFs, pitch decks, and deal flow into actionable insights.

• Uphold NotebookLM as the definitive source of truth and knowledge base for the organization.

• Enhance and execute Claude skills/workflows while implementing simple automations and agent workflows.

• Oversee the Founder's calendar comprehensively, including scheduling, rescheduling, time protection, conflict identification, and meeting buffers.

• Organize fellowship and cohort logistics across different time zones.

• Manage the inbox, drafting or addressing routine replies, and appropriately directing inquiries.

• Monitor Founder-specific ongoing discussions and present a succinct daily summary.

• Compose follow-up emails within 24–48 hours in the Founder's voice.

• Maintain contact logs and ensure open relationship loops are tracked until closure.

• Prepare pre-meeting notes and convert meeting recordings/transcripts into actionable items.

• Monitor meeting commitments and ensure follow-through.

• Conduct exit interviews and summarize the feedback with actionable recommendations.

• Track event registrations/RSVPs and flag any capacity or logistical concerns.

• Assist with fellows/cohort pipeline activities, including scheduling kickoffs, following up with applicants, and managing onboarding logistics.

• Perform research, prepare documents, create presentations, send expense reminders, manage recurring deadlines, and comment on planning documents.

⛳️ Requirements

• Proficiency in Claude AI, including Claude Code/CLI, enabling effective information triage and operation within existing AI workflows with minimal guidance.

• Over 2 years of experience as an Executive Assistant, coordinator, or operations support professional.

• Capable of managing a high-volume, fast-paced calendar (10+ meetings per day is typical in this position).

• Exceptional written communication skills — able to craft emails convincingly in another person's voice.

• Exhibits sound judgment when handling sensitive issues (e.g., compensation, HR matters, contracts).

• Fluent in navigating Claude and Claude Code/CLI as everyday working tools.

• Comfortable using NotebookLM, Google Workspace (Gmail, Calendar, Drive), and command-line access as necessary.

• Familiar with or willing to learn Zoom, basic project tracking tools, and standard outreach/CRM support applications.

• Ability to create simple automations or agent workflows.

• A computer with a minimum of 8GB RAM and an Intel i5 or AMD Ryzen 5 processor or higher.

• Internet speed of at least 40MBPS.

• A headset with an extended noise-cancelling microphone and webcam.

• Access to a backup computer and internet connection.

• A quiet, dedicated workspace at home.

• A reliable internet connection.

• Ability to work 40 hours per week, from 9 AM to 6 PM in the US Timezone.

🏝️ Benefits

• No benefits package included.