Executive Assistant – Founders

This is a fully remote position, open to applicants in United Kingdom, +1 more country.

📋 Description

• Manage the calendars of both co-founders across different time zones.

• Address scheduling conflicts proactively before they arise.

• Safeguard preparation time while upholding the meeting rhythm on Mondays and Thursdays.

• Take ownership of and prioritize both inboxes on a daily basis.

• Compose replies in the voice of each founder.

• Plan, book, brief, and oversee travel from start to finish.

• Handle travel disruptions in real time.

• Prepare founders for key meetings.

• Capture follow-up actions and pursue them diligently.

• Monitor the founders' commitments until completion.

• Develop AI-driven systems to minimize repetitive manual tasks.

• Report directly to both co-founders.

• Operate in real time throughout the founders' workday instead of asynchronously.

⛳️ Requirements

• Experience supporting a founder or C-level executive in a fast-paced environment.

• Skilled in managing calendars across three or more time zones.

• Strong writing skills to effectively draft communications in another's voice.

• Good judgment to send correspondence independently.

• Experience managing travel from end to end, including handling disruptions.

• Capability to support two principals simultaneously.

• Discretion and confidentiality regarding names, transactions, and discussions.

• Proficient in creating systems, documented processes, established rhythms, and automation.

• Familiarity with modern AI tools for scheduling, briefings, and follow-ups.

• Submission of a resume is required.

🏝️ Benefits

• Fully remote work setup.

• Access to top-tier AI tools, with costs covered (Claude Code, Cursor, leading models).

• Direct trust from both co-founders.

• Complete visibility into company operations.

• A role that evolves alongside the company's growth.