Executive Assistant – Contractor

This is a fully remote position, open to applicants in California, +6 more states.

📋 Description

• Oversee the calendars of three executives, managing daily scheduling, prioritization, and coordination for the CEO and two other executives.

• Organize, track, and submit expense reports on behalf of the executives.

• Arrange travel for executives, including flights, ground transportation, and accommodations.

• Act as the main point of contact for internal AllTrails Board of Directors meetings, handling logistics, materials coordination, and communication with attendees.

• Manage logistics for external board meetings for the CEO, including scheduling, preparation of materials, and follow-up communications.

• Organize cross-functional meetings with the People, Finance, Marketing, and Engineering teams.

• Plan and implement a multi-day extended leadership offsite in Q1 with executives and the PM team.

⛳️ Requirements

• Minimum of 5 years of experience as an Executive Assistant, preferably supporting a VP or C-Suite executive.

• Contractors are required to install the Vanta Agent to verify fundamental security settings.

• Must use macOS 11+ or Windows 10/11 Pro (64-bit).

🏝️ Benefits

• Opportunity for remote work.

• Flexible schedule of 15–20 hours per week.

• Engagement through a fixed-term contract.