Executive Assistant – Chief of Staff

This is a fully remote position, open to applicants in Mexico, +3 more countries.

📋 Description

• Collaborate closely with the principal to establish priorities, clarify objectives, and determine subsequent actions.

• Act as a sounding board for new ideas, initiatives, and sessions focused on problem-solving.

• Convert vague challenges into well-defined next steps and actionable plans.

• Maintain proactive communication through WhatsApp, email, and Zoom, including asynchronous updates during the principal's travels.

• Create workflows, systems, and processes from the ground up, documenting them as they are formulated.

• Identify operational deficiencies and suggest enhancements in a proactive manner.

• Undertake short-term projects and see them through to completion, transforming concepts into tangible documents, plans, or systems.

• Manage multiple initiatives concurrently while ensuring attention to detail is maintained.

• Address personal and family-related tasks assigned by the principal with discretion and complete confidentiality.

⛳️ Requirements

• Experience in an Executive Assistant, Chief of Staff, operations, or strategic support position where independent problem-solving was essential.

• Strong critical thinking abilities and problem-solving skills.

• Comfortable working in ambiguous, fast-paced environments that lack a clearly established daily structure.

• Resourceful and proactive, capable of asking the right questions and closing the loop independently.

• Excellent written and verbal communication skills in English, adaptable to both asynchronous and real-time contexts.

• Highly organized and detail-oriented, able to manage multiple tasks simultaneously.

• Discretion and reliability in managing personal, family, or sensitive matters.

• Availability during US business hours.

• An updated resume is required.

• A 1–2 minute Loom video is needed to introduce yourself, describe a situation where you had to prioritize or solve a problem without clear guidance, and explain your approach to ambiguity.

• Only candidates who provide a Loom video will be considered for the next stage of the hiring process.

🏝️ Benefits

• Enjoy a fully remote work environment, allowing you to work from wherever you are most productive.

• Paid Time Off in accordance with company policy.

• Holidays recognized according to company guidelines.

• Compensation provided in USD.

• Payments made bi-monthly on the 15th and 30th.