Executive Assistant, CEO

This is a fully remote position, open to applicants in Michigan.

📋 Description

• Provide support to the CEO, CFO, ARS President, and Executive Vice President.

• Oversee intricate executive calendars and schedules.

• Prepare and submit expense reports.

• Draft and organize correspondence.

• Coordinate comprehensive travel arrangements, itineraries, and agendas.

• Ensure that executive schedules are up-to-date, adhered to, and respected.

• Communicate on behalf of the executive team with Board members, staff, and other relevant parties.

• Prioritize competing needs and ensure project completion successfully.

• Provide guidance to executives based on historical precedents and act as a liaison with the executive team.

• Deliver administrative assistance for board meetings and committee functions.

• Maintain confidentiality and discretion in all matters.

• Ensure adherence to bylaws and relevant rules and regulations concerning board matters.

• Distribute meeting materials and minutes electronically.

• Gather data for reports and presentations.

• Organize logistics for ARS Board and Committee meetings.

• Prepare and submit physician payroll documentation to the accounting department.

• Safeguard confidential strategic, billing, financial, employment, and business-practice documents.

• Draft initial versions of corporate documents.

• Create internal and external documents in accordance with office policies and procedures.

• Assist with team-building efforts and enhance organizational culture and employee morale.

• Manage phone calls and relay messages.

• Act as a liaison between external entities and administration.

• Address inquiries and requests, resolving complex organizational and corporate issues.

• Notify executives of any deviations that require their attention.

• Undertake additional responsibilities as assigned.

⛳️ Requirements

• Bachelor’s degree.

• 5–10 years of experience providing support to C-Level Executives.

• Experience in a medical office environment is preferred.

• Proficient in Microsoft Office Suite.

• Strong organizational abilities and keen attention to detail.

• Excellent interpersonal skills with a talent for building relationships with staff, board members, external partners, and clients.

• Exceptional written and verbal communication skills.

• Proactive in problem-solving with robust decision-making skills.

• Highly resourceful team player who can also work effectively independently.

• Capable of managing confidential information with care.

• Adaptable to competing demands.

• Committed to providing the highest level of customer/client service and responsiveness.

• Ability to meet high-performance goals and deadlines in a fast-paced setting.

• Strong ethical standards and dedication to integrity.

• Primarily first shift/weekdays, with occasional evening and weekend work as necessary.

🏝️ Benefits

• Work from home / primarily remote work.

• Flexible working arrangements, autonomy, and a focus on work/life balance.

• Generous contributions to 401(k) plans.

• HSA contributions.

• A culture that promotes teamwork, transparency, and communication.

• Opportunities for education, professional publications, networking, and participation in professional organizations.