Executive Assistant – CEO

This is a fully remote position, open to applicants in Philippines, +5 more countries.

📋 Description

• Transform the CEO’s priorities into actionable plans, clearly defining owners, deadlines, and follow-up actions across various businesses.

• Ensure crucial projects progress by identifying obstacles, coordinating with stakeholders, and verifying that commitments are fulfilled.

• Establish and maintain systems for monitoring projects, decisions, deadlines, open inquiries, and executive follow-ups.

• Oversee hiring initiatives, encompassing job postings, candidate sourcing, screening, interviews, communication, and onboarding processes.

• Convert ideas and verbal requests into structured briefs, documents, workflows, and assignments.

• Foster alignment between the CEO and various teams across operations, finance, marketing, sales, recruiting, e-commerce, and other departments.

• Anticipate operational requirements, identify risks early, and resolve routine issues prior to the need for CEO involvement.

• Equip the CEO for meetings and decisions by organizing relevant context, documents, updates, and outstanding questions.

• Manage executive logistics, including scheduling, travel arrangements, reservations, communications, and time-sensitive requests.

⛳️ Requirements

• Minimum of 3 years of experience in executive assistance, executive operations, project coordination, operations support, or a comparable role.

• Experience collaborating directly with a CEO, founder, entrepreneur, or senior business executive.

• Strong project ownership skills, with the ability to manage multiple priorities and follow through independently without repeated reminders.

• Exceptional written and verbal communication skills in English.

• Demonstrated ability to research unfamiliar topics, assess options, and present information clearly.

• Sound judgment, discretion, and professionalism when addressing sensitive business and personnel issues.

• Proficient in using Google Workspace, Slack, spreadsheets, project management tools, and modern AI or productivity applications.

• Experience supporting an executive overseeing multiple businesses, departments, or complex initiatives.

• Familiarity with supporting distributed teams operating across different countries or time zones.

• Knowledge of e-commerce, professional services, staffing, marketing, or other multi-functional business environments.

• Proven experience enhancing internal processes, trackers, documentation, or executive operating systems.

• A globally distributed work setting that values initiative, dependable follow-through, and results over unnecessary activity.

🏝️ Benefits

• Full-time remote role.

• Monday to Friday during U.S. business hours.

• Significant autonomy in your work.

• Direct access to decision-making processes.

• Opportunity to establish a trusted partnership with the CEO.