Executive Assistant – CEO

This is a fully remote position, open to applicants in Massachusetts.

📋 Description

• Deliver high-level, proactive administrative and strategic operational assistance to the CEO and members of the US-based Management Board.

• Optimize executive workflows and act as a reliable operational intermediary.

• Foster cross-functional alignment among senior leadership teams.

• Schedule and oversee internal and external meetings, including preparing agendas, meeting content, action tracking, room reservations, and comprehensive support.

• Organize Management Board meetings and ensure stakeholder alignment.

• Manage and coordinate the calendars for US-based Management Board members.

• Arrange executive travel, encompassing flights, accommodations, visa applications, itineraries, and expenses in Concur.

• Facilitate effective communication among the Management Board, Executive Team, and broader leadership teams.

• Manage shared repositories and disseminate crucial operational updates.

• Develop and refine executive administration frameworks in collaboration with the SVP of Operations.

• Utilize AI productivity tools to enhance correspondence, summarize meetings, and optimize information workflows.

• Organize off-site meetings and other events for the Management Board, including location selection, accommodations, dining, agendas, speakers, on-site support, and invoicing.

• Conduct research, gather information, take notes during meetings, prepare presentations, and assist with NetSuite, Google Suite, Salesforce, and Concur.

• Collaborate with the London-based Executive Assistant to coordinate global executive support.

• Manage ad hoc projects and analyses as requested by the CEO.

⛳️ Requirements

• Proven experience in providing executive-level support to C-suite executives and senior leadership teams.

• Demonstrated expertise in complex diary management, global travel arrangements, and event planning/coordination.

• Familiarity with enterprise productivity and management platforms such as Google Workspace, Salesforce, and NetSuite.

• Proficient in utilizing AI productivity tools and assistants.

• Excellent verbal and written communication skills.

• Strong problem-solving abilities, technical proficiency, and data skills with a keen attention to detail.

• Capacity to work independently, proactively prioritize tasks, and maintain composure under pressure.

• Commitment to absolute discretion and confidentiality when dealing with sensitive company information.

• Ability to establish professional relationships throughout the organization.

• A relevant bachelor's degree or equivalent qualification in executive support/administration is preferred.

• Must be a resident of the United States.

🏝️ Benefits

• Commitment to equal opportunity employment.

• An inclusive workplace culture where every individual feels appreciated and included.

• Support for diversity, collaboration, and professional growth within an open-minded community.

• Training provided for effectively utilizing AI productivity tools.