Executive Assistant

This is a fully remote position, open to applicants in New Jersey, +2 more states.

📋 Description

• Provide comprehensive administrative, communication, and project management assistance for senior leaders within the clinical and clinical trial/program group.

• Oversee intricate calendars and proactively address scheduling conflicts.

• Engage with the team by monitoring key topics and focus areas, prioritizing them effectively.

• Organize logistics for conferences, investor meetings, and industry events.

• Operate under the guidance of the Director of Executive Operations, Office of the CEO.

• Handle sensitive matters with confidentiality and discretion.

• Coordinate complex domestic and international travel arrangements, including passport and visa research and detailed itineraries.

• Manage conflicting priorities and complete projects under tight deadlines.

• Collaborate with a team of assistants.

• Arrange meeting logistics, including conference rooms, remote access, catering, and materials.

• Interface with high-profile professionals on behalf of the team.

• Respond to emails, texts, and phone calls outside of standard business hours.

• Track, prepare, and submit expenses, invoices, and purchase orders.

• Assist with personal requests as needed.

• Perform additional administrative tasks as assigned.

⛳️ Requirements

• 8–10 years of experience in supporting senior-level executives, ideally within the R&D/Pharmaceutical/Biotech, Finance/Investment, or startup sectors.

• Experience in a dynamic, high-pressure environment.

• Familiarity with Concur is an advantage.

• Proactive, positive, energetic, and enthusiastic with a can-do attitude.

• Flexible and resilient, eager to learn and open to constructive feedback.

• Team-oriented with a collaborative mindset.

• Quick learner with the ability to adapt to change.

• Detail-oriented with strong time management and organizational abilities.

• High degree of integrity, discretion, professionalism, and confidentiality.

• Capacity to anticipate the needs of executives, teams, and the company.

• Ability to thrive in a fast-paced, high-energy environment.

• Proficient in prioritizing and managing multiple tasks and responsibilities.

• Tech-savvy and resourceful.

• Excellent written and verbal communication skills.

• 24/7 availability mindset required.

• Candidates located in NY, NJ, or MA are strongly preferred.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Retirement savings plan with company match.

• Opportunities for professional development and career advancement.

• Flexible work arrangements.