Executive Assistant

This is a fully remote position, open to applicants in Colorado.

📋 Description

• Deliver daily executive assistance, which includes proactive management of calendars, prioritization of time, and coordination across various time zones.

• Foresee potential scheduling conflicts, arrange appointments ahead of time, and minimize last-minute interruptions.

• Organize intricate domestic and international travel and manage monthly expense reconciliations.

• Collaborate on long-term strategic planning, operational rhythms, goal tracking, meeting preparations, slides, and agendas.

• Monitor deliverables and action items until completion, escalating any obstacles as necessary.

• Oversee event and offsite planning and execution, including identifying requirements, selecting venues, managing budgets, negotiating contracts, and processing payments.

• Cultivate trusted relationships across functions and communicate in a professional and discreet manner.

• Manage special projects, demonstrating initiative and sound judgment in ambiguous or rapidly changing environments.

• Occasionally travel to assist with executive offsites.

⛳️ Requirements

• A minimum of 4 years of experience supporting executives or other relevant experience working closely with executives.

• A Bachelor’s degree or equivalent professional experience is preferred.

• Proficiency in Google Workspace (Gmail, Calendar, Docs), Microsoft Office Suite, and video conferencing applications (e.g., Zoom).

• A proven track record of managing complex calendars across different time zones.

• Demonstrated capability to plan and oversee high-volume domestic and international travel.

• Exceptional verbal and written communication abilities.

• Sound judgment and discretion in handling confidential information.

• Capacity to adapt, remain composed under pressure, make decisions, and rapidly reprioritize tasks.

• A collaborative, proactive, feedback-oriented, creative mindset, with the ability to work independently.

• Willingness to work flexible hours to accommodate global stakeholders and the needs of executives.

🏝️ Benefits

• Equity.

• Participation in the employee stock purchase program.

• Flexible paid time off.

• 20 weeks of fully-paid gender-neutral parental leave.

• Assistance with fertility and adoption.

• 401(k) plan.

• Mental health counseling.

• Access to transgender-inclusive health insurance coverage.

• Various health benefits offerings.

• Employee affinity groups.

• A supportive and enriching culture.

• Necessary disability accommodations provided during the application and interview process.