Executive Assistant, Business Development Representative

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Provide executive assistance and business development support to a busy founder or CEO.

• Oversee the founder's calendar, inbox, reminders, and daily priorities.

• Monitor tasks and follow-ups across various businesses.

• Conduct research on investors, entrepreneurs, partners, exhibitions, and networking events.

• Create targeted prospect lists.

• Execute personalized outreach through email, LinkedIn, and WhatsApp.

• Consistently follow up to secure meetings for the founder.

• Evaluate leads before scheduling meetings.

• Confirm meetings and send reminders to minimize no-shows.

• Provide weekly reports on outreach efforts, responses, and meetings arranged.

• Arrange travel and manage visa applications.

• Prepare the founder for meetings with relevant research and talking points.

• Develop skills to pitch business concepts to investors.

• Assist in selling business plans with potential commission opportunities.

⛳️ Requirements

• A minimum of 2 years' experience as an executive assistant, office manager, or chief of staff supporting a busy founder or CEO.

• Proficiency in research, sales support, and appointment scheduling.

• Experience in managing a founder's calendar, inbox, reminders, and daily tasks.

• Proven track record of tracking tasks and follow-ups across multiple businesses.

• Skilled in researching investors, entrepreneurs, partners, exhibitions, and networking events, along with building targeted prospect lists.

• Experience in personalized outreach via email, LinkedIn, and WhatsApp.

• Competence in qualifying leads, booking meetings, confirming appointments, and sending reminders.

• Background in weekly reporting on outreach sent, responses received, and meetings arranged.

• Experience in booking travel, managing visa applications, and preparing meeting research and talking points.

• Highly organized with excellent time management skills.

• Strong proactive communication abilities.

• Creative and artistic mindset, with an interest in fashion and art.

• Experience supporting entrepreneurs managing multiple businesses.

• Growth-oriented and interested in a long-term role that evolves over time.

• Relevant experience in fashion, art, or luxury sectors.

• Background in business development, consulting, or startups.

• Familiarity with Google Workspace, Calendly, and task management tools such as Notion or ClickUp.

• Proficient in using LinkedIn for research and outreach efforts.

• Experience with AI tools like ChatGPT or Claude for daily tasks.

• CEFR English proficiency rating required in the application.

• Resume must adhere to the Coconut VA Profile Template and be submitted in English.

• A 1-minute introductory video link, preferably created using Loom, is required as part of the application.

🏝️ Benefits

• Competitive Salary

• 13th Month Pay

• 12 days of PTO

• 12 paid US holidays

• Maternity & Paternity Leave

• Comprehensive Healthcare

• Life Insurance

• Mental Health Support

• Milestone Gifts & Birthday Treats

• Island getaways, virtual town halls, and regional meetups

• Supportive Coconut Community network

• Commission opportunity on sold business plans