Executive Assistant – Business Development Representative, Appointment Setter

This is a fully remote position, open to applicants in Honduras, +6 more countries.

📋 Description

• Identify opportunities to enhance administrative and client management processes.

• Oversee executive calendars, appointments, and scheduling priorities.

• Organize and maintain administrative records, documents, and correspondence.

• Support lead follow-up initiatives to optimize consultation attendance and conversion opportunities.

• Coordinate meetings, consultations, and follow-up communications.

• Act as a primary point of contact for clients and potential clients.

• Provide general executive and operational assistance for seamless daily business operations.

• Monitor and track new leads through the intake and consultation process.

• Ensure accurate client and prospect information is maintained in CRM systems.

• Assist with client onboarding and the collection of documents.

• Collaborate with internal teams to efficiently complete tasks and meet deadlines.

• Respond to inquiries in a professional manner and ensure timely communication.

• Prepare reports, summaries, and other administrative documentation.

• Uphold confidentiality when dealing with sensitive client and company information.

⛳️ Requirements

• Must operate on Eastern Standard Time.

• Office hours: 8:00 AM to 5:00 PM.

• Previous administrative experience in a law firm is essential.

• Calendar management experience is required.

• Ability to track prospective clients and maintain organized follow-up systems.

• Experience in handling client inquiries and coordinating consultations.

• Comfortable communicating with potential clients in a professional and persuasive manner.

• Strong organizational skills are necessary.

• Confident and professional demeanor is expected.

• A structured and methodical approach to work is essential.

• Proactive mindset with the capacity to anticipate needs.

• Excellent written and verbal communication skills are a must.

• Strong time management and prioritization abilities.

• Attention to detail is crucial.

• Capability to manage multiple tasks simultaneously.

• Professional and client-focused communication skills.

• Comfort working independently in a remote setting.

• Proficiency in English and Spanish is required.

🏝️ Benefits

• Remote job opportunity.

• Great Place to Work Certification company environment.