Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and manage the founder's email correspondence, prioritizing messages, identifying essential actions, and ensuring critical issues are addressed promptly.

• Enhance the founder's productivity by proactively coordinating their schedule, tasks, and priorities through consistent communication.

• Generate sales, performance, and business reports utilizing data from CRM and accounting platforms.

• Gather, organize, and present business data and records in a clear and accurate manner.

• Provide comprehensive administrative and operational support, which includes data entry and various ad hoc business tasks.

• Assist with fundamental bookkeeping, invoice entry, accounts management, and payment preparation processes.

• Gradually take on responsibilities in commercial administration, such as quote preparation and other business activities as familiarity with the organization grows.

⛳️ Requirements

• A bachelor’s degree in Business Administration, Accounting, or a related discipline.

• 2–5 years of experience in an Executive Assistant, Administrative, or a similar support capacity.

• Proven experience in managing executive inboxes, email triage, prioritizing tasks, and handling competing demands.

• Exceptional verbal and written communication skills, with the ability to engage confidently with founders or senior decision-makers.

• Familiarity with CRM and accounting systems, including basic reporting, data management, and record-keeping.

• Experience with basic bookkeeping, invoice entry, accounts administration, sales reporting, or commercial support is beneficial.

• Strong organizational skills, attention to detail, initiative, and the capability to work independently in a small, dynamic team environment.

• Experience in product-based, medical, or disability sectors is a plus.

🏝️ Benefits

• Work from home

• Monday to Friday 8:00 AM to 5:00 PM AEST/AEDT (adjustments will be made for daylight saving time)

• HMO with 2 free dependents and medical reimbursements

• Government-mandated benefits

• Opportunities to collaborate with leading companies in Australia and beyond

• Training programmes for career development

• Engaging company outings, team activities, and wellness sessions

• Supportive, inclusive culture

• Dedicated managers focused on your growth and success

• Competitive pay and benefits

• Additional entitlements

• Structured career development programs

• People-first culture focused on stability, growth, and genuine care

• Equal opportunity and inclusive workplace