Executive Assistant

This is a fully remote position, open to applicants in Australia.

📋 Description

• Perform proactive client check-ins every two days using EverFit, transitioning from WhatsApp.

• Tailor messages according to client activity, such as completed workouts and unmet protein goals.

• Identify clients who are becoming disengaged, facing challenges, or require the coach's direct involvement.

• Handle payment follow-ups for clients utilizing Nui.

• Design and modify graphics using Canva.

• Assist with general administrative tasks as necessary.

• Utilize GoHighLevel (GHL) to extend its functionality beyond landing pages.

• Maintain familiarity with EverFit and explore new tools being tested, including CoachBase and CoachVault.

• Provide personalized client engagement as a direct extension of the coach's efforts.

• Contribute to an online coaching business centered around fitness and nutrition.

⛳️ Requirements

• Fundamental understanding of fitness and nutrition (essential requirement).

• Experience with EverFit or comparable client management applications.

• Familiarity with GoHighLevel (GHL).

• Proficient in Canva.

• Experience in following up on payments or utilizing a payment/billing platform (Nui experience is a plus).

• Excellent written communication skills with a warm, natural tone.

• Reliable availability during morning (7 to 9 AM) and evening (6 to 8 PM) Brisbane time shifts.

• Female candidates only, aged 20 to 35.

• Background in the fitness industry is required.

• Proactive mindset with the ability to recognize issues before they arise.

• Open to receiving coaching and feedback.

• Experience in client retention and accountability coaching.

• Knowledge of habit-based or behavior-change coaching.

• Experience in building GHL automations (workflows, reminders, pipelines).

• Basic skills in content review.

• Experience supporting or delegating tasks to a DM setter.

• Strong attention to detail and sound judgment.

• Understanding of sales or lead nurturing fundamentals.

🏝️ Benefits

• Remote work opportunity.

• Minimum of 20 hours per week (4 hours per day, split shifts).