Executive Assistant

This is a fully remote position, open to applicants in Mexico, +3 more countries.

📋 Description

• Oversee the CEO's calendar, meetings, travel arrangements, and scheduling with increasing independence.

• Monitor follow-ups, action items, and priorities to ensure the CEO and team remain organized.

• Prepare materials for meetings, correspondence, and other necessary documentation.

• Assist with daily administrative and operational tasks, such as research, file management, and scheduling.

• Aid in business development by coordinating follow-ups, maintaining contacts, and creating outreach materials.

• Engage with clients, prospects, and team members as required.

• Proactively identify needs and assist the CEO in focusing on clients, strategy, and growth.

• Establish yourself as a trusted partner to the CEO and gradually take charge of the calendar, priorities, follow-ups, and administrative processes.

⛳️ Requirements

• A minimum of 3 years of experience supporting an executive, founder, or senior leader.

• Excellent English communication and organizational skills.

• Highly proactive, detail-oriented, and capable of working independently.

• Strong judgment skills with the ability to foresee needs and prioritize tasks effectively.

• Comfortable managing confidential information.

• Proficiency with Google Workspace, Asana, Zoom, and Slack.

• Experience working in a remote, asynchronous environment.

• Resumes must be submitted in English.

• Experience in a marketing, creative, or agency setting is a plus.

• Knowledge of nonprofits or the social impact sector is a bonus.

• Experience with CRM systems or business development support is advantageous.

• Familiarity with AI tools like Claude, Gemini, or similar is a plus.

🏝️ Benefits

• Full-Time Position: Monday–Friday.

• Schedule: 8:00 AM–5:00 PM PST.

• Fully remote work environment.

• Flexible Paid Time Off (PTO).

• Sick Days.

• Contract as an Independent Contractor.