Executive Assistant

This is a fully remote position, open to applicants in Ohio.

📋 Description

• Deliver high-level, proactive support to the Chief Marketing Officer (CMO) and Vice Presidents (VPs).

• Oversee intricate schedules, communications, meetings, and assignments.

• Proactively manage a dynamic executive calendar, prioritize commitments, foresee conflicts, coordinate logistics, and equip the executive with necessary information and materials.

• Organize and plan meetings, business reviews, events, and other critical activities.

• Create agendas, arrange materials, monitor follow-up items, and assist in ensuring commitments and next steps are fulfilled.

• Draft, review, and prepare high-level correspondence, presentations, reports, and communications.

• Facilitate communication between the executive and both internal and external stakeholders.

• Conduct research, compile and organize information, and support special projects and initiatives.

• Arrange domestic and international travel logistics, including transportation, accommodations, itineraries, and related logistics.

• Accurately prepare and process expense reports in accordance with company policies.

• Cultivate relationships throughout the organization and act as a trusted liaison between the executive, internal teams, and senior leadership.

• Handle sensitive and confidential information with professionalism, exercising considerable judgment, discretion, and initiative.

⛳️ Requirements

• Strong executive presence, professionalism, and interpersonal judgment.

• Outstanding organizational and time-management abilities.

• Capacity to anticipate needs, identify priorities, and manage competing demands.

• Proven discretion when managing confidential or sensitive information.

• Exceptional written, visual (PowerPoint), and verbal communication skills.

• Keen attention to detail and dedication to accuracy.

• Ability to work autonomously, apply sound judgment, and make effective decisions.

• Robust relationship-building skills across various organizational levels and functions.

• Advanced proficiency in Microsoft Outlook, Word, PowerPoint, Excel, Teams, and related collaboration tools.

• Competence in creating executive-ready presentations, reports, correspondence, and meeting materials.

• Flexibility and composure in a fast-paced, evolving environment.

🏝️ Benefits

• Competitive compensation.

• Paid time off.

• Employee assistance program.

• Parental leave.

• Paid volunteer hours.

• Company discounts.

• Health care benefits starting on day 1 in the US market.

• 401(k).

• Tuition reimbursement benefits.