Executive Assistant

This is a fully remote position, open to applicants in Philippines, +1 more country.

📋 Description

• Oversee and organize the Founder's inbox, filtering communications and addressing straightforward issues.

• Take charge of calendar management, which includes scheduling, rescheduling, and coordinating meetings.

• Follow up with both internal and external stakeholders to monitor conversations, commitments, meetings, and actions.

• Conduct research, coordinate, and arrange travel, encompassing flights, accommodation, and transportation.

• Organize invoices and receipts related to business and personal expenses, liaising with finance contacts.

• Act as a liaison with internal teams, accountants, vendors, service providers, and other contacts on behalf of the Founder.

• Manage personal administration, logistics, bookings, and overall coordination.

• Perform research and comparisons, synthesizing findings into actionable recommendations.

• Transform voice notes, ideas, and unstructured instructions into documents, Notion pages, Miro boards, action plans, and checklists.

• Convert daily instructions into clear actions and ensure their execution.

• Leverage AI tools extensively to enhance daily operations.

• Identify repetitive administrative tasks for potential streamlining or automation.

• Maintain confidentiality concerning sensitive personal, financial, and business information.

• Proactively manage priorities, anticipate needs, and safeguard the Founder's time.

⛳️ Requirements

• Previous experience as an Executive Assistant, preferably supporting a Founder, CEO, or senior executive.

• Outstanding organizational skills and dependability.

• Excellent proficiency in both written and spoken English.

• Proactive mindset in recognizing necessary actions.

• Strong judgment and confidence in making independent decisions.

• High attention to detail and a strong ability to follow through on tasks.

• Capability to transform incomplete or unstructured instructions into organized actions.

• Robust research and problem-solving abilities.

• Tech-savvy and comfortable using ChatGPT, Claude, Notion, Google Workspace, Miro, and similar tools.

• Open to adopting AI tools and automations; no technical expertise required.

• High level of discretion and trustworthiness when dealing with confidential information.

• An updated resume is required at the time of application.

• Applicants must provide their availability/start date when applying.

🏝️ Benefits

• Competitive salary and performance bonuses.

• Opportunities for professional development and growth.

• Flexible working hours and remote work options.

• Access to cutting-edge tools and technology.

• Supportive work environment with a focus on innovation.