Executive Assistant

This is a fully remote position, open to applicants in Ukraine.

📋 Description

• Provide primary assistance to the Executive Vice President of Global Delivery

• Support the broader delivery leadership team as required

• Enhance and sustain internal processes that support delivery leadership

• Facilitate the flow of information among delivery teams, leadership, and clients

• Oversee the EVP Global Delivery's calendar across various time zones

• Arrange stakeholder meetings, manage conflicts, safeguard focus time, and address urgent requests

• Organize and oversee executive travel, including flights, hotels, transportation, visas, itineraries, and expense reports

• Serve as a liaison between the EVP Global Delivery, Executive Committee, and delivery teams

• Route requests, communicate decisions and priorities, and coordinate efforts among distributed teams

• Prepare materials for Board and Executive Committee meetings

• Gather inputs, assemble and format meeting packs, document minutes, and track action items

• Create agendas, distribute pre-read materials, take minutes, and follow up with action owners

• Maintain a comprehensive tracker of delivery commitments, milestones, client deliverables, escalations, and dependencies

• Provide regular status updates highlighting items that may be at risk

• Handle sensitive information with the utmost confidentiality

• Execute other responsibilities as reasonably required in line with the role

⛳️ Requirements

• Over 5 years of experience in an executive assistant or senior administrative capacity reporting directly to upper management

• Ideally supporting delivery, operations, or client-facing leadership

• Proven track record of achievements in supporting C-suite and board-level executives

• Strong organizational abilities to effectively manage multiple priorities and stakeholders

• Exceptional written and verbal communication skills in English

• Knowledge of Spanish, Ukrainian, or Russian is a beneficial asset

• Ability to maintain strict confidentiality and manage sensitive company and client information with discretion

• Demonstrated experience in managing international executive travel, including flights, accommodations, visas, itineraries, travel budgets, and expense management

• Proven experience leading projects from start to finish with accountability for budgets, deadlines, and stakeholder engagement

• Solid financial understanding, including the ability to interpret P&L statements, balance sheets, margins, cash flow, and costs

• Flexible, proactive team player who thrives in fast-paced, high-growth environments

• Confidence in collaborating with remote and distributed teams across different time zones

🏝️ Benefits

• Comprehensive compensation and benefits package

• Health insurance

• Relocation program

• Flexibility for remote work / Work From Anywhere Culture

• Opportunities for professional development

• Access to certification programs

• Mentorship and talent investment initiatives

• Internal mobility opportunities

• Internship opportunities

• Engaging projects for top global clients

• Inclusive and supportive workplace

• Open lines of communication

• Regular team-building social events

• Commitment to sustainable business practices focused on IT education, community empowerment, fair operating practices, environmental sustainability, and gender equality