Executive Assistant

This is a fully remote position, open to applicants in Bulgaria.

📋 Description

• Oversee scheduling and administrative responsibilities, which include organizing meetings, managing calendars, and resolving scheduling conflicts.

• Organize files, updates, and information from various stakeholders into well-structured resources.

• Follow up on pending tasks, missing information, and deadlines.

• Collaborate with building management, vendors, and service providers to address office issues and coordinate repairs.

• Procure snacks, supplies, and other essential office items.

• Arrange for cleaning services and maintenance of the office.

• Research solutions, identify resources, and take ownership of tasks until completion.

• Anticipate needs, recognize gaps, and proactively address potential issues before they escalate.

• Manage ad hoc requests as business requirements change.

• Provide support to the executive team to ensure smooth day-to-day operations.

⛳️ Requirements

• Experience in supporting US-based companies, especially AI startups.

• Prior experience as an Executive Assistant, Virtual Assistant, Operations Assistant, Administrative Coordinator, or in a similar capacity.

• Strong inclination towards action and the ability to take initiative.

• Exceptional organizational and time-management abilities.

• Capability to juggle multiple priorities and follow through on commitments.

• Confidence in communicating with a variety of stakeholders and persistently following up.

• Strong problem-solving skills and resourcefulness with minimal supervision.

• Excellent written and verbal communication skills in English.

• Comfort with Google Workspace, including calendars, spreadsheets, and communication tools.

• Discretion and sound judgment when dealing with confidential information.

• Willingness and flexibility to handle a diverse range of administrative and operational tasks.

• Availability to work within Pacific Time (PT) hours.

🏝️ Benefits

• Fixed monthly salary.

• Flexible working hours, approximately 10 hours per week (around 40 hours per month).

• Remote work opportunity.

• Open to candidates from around the world.

• Chance to be part of a rapidly growing company with significant backing and genuine traction.