Executive Assistant

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Take the initiative in managing executive calendars, foresee conflicts, prioritize competing demands, and monitor executive priorities.

• Provide support to up to three senior leaders at once and offer occasional assistance to other Executive Assistants.

• Organize meeting logistics and prepare necessary materials, agendas, and resources.

• Arrange intricate multi-leg global travel, including trips to the US and UK, while adeptly managing last-minute changes.

• Accurately track and submit expense reports in a timely manner.

• Establish trust-based relationships with the executives’ extended teams and key stakeholders.

• Handle confidential information with discretion and uphold professionalism.

• Utilize AI tools and contemporary productivity software to enhance efficiency.

• Perform light personal tasks to support the workflow of executives.

• Undertake additional duties as assigned.

⛳️ Requirements

• A minimum of 6 years of experience as an Executive Assistant supporting C-level executives.

• At least 6 years of high-volume global calendar management across various time zones.

• Over 6 years of experience coordinating complex international, multi-leg, and multi-country travel.

• Proven ability to support multiple executives simultaneously.

• A minimum of 3 years of experience with G Suite, including Google Calendar, Gmail, and Drive.

• Proficiency in expense management tools such as Concur.

• A stable employment history demonstrating tenure in previous roles.

• Willingness to work flexible hours that align with executive time zones and availability.

• Fluency in English.

• Excellent written and verbal communication skills.

• Experience in SaaS or startup technology is preferred, but not mandatory.

• Experience supporting executives across US and UK time zones is preferred.

• Familiarity with AI tools and a comfort level in using them is preferred.

🏝️ Benefits

• Opportunities for career development.

• Mentoring opportunities available.

• An inclusive, fair, and transparent hiring process.

• Equal employment opportunity offered.

• Occasional travel for team meetings, training, or company events.

• Employment terms and benefits managed by the EOR where applicable.